Maintenance Supervisor I - Tallahassee, United States - State of Florida

Description

Requisition No: 827831


Agency:
Management Services


Working Title:
MAINTENANCE SUPERVISOR I -
SES


Pay Plan:

SES

Position Number:

Salary:
$44,269.42

Posting Closing Date: 05/07/2024

Total Compensation Estimator Tool

Maintenance Supervisor I

Division of Real Estate Development and Management

State of Florida Department of Management Services

This position is located in Tallahassee, FL


Our Organization and Mission:

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government.

Under the direction of Governor Ron DeSantis and DMS' Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida's state government.

DMS is relied upon to establish, maintain, and improve the business processes used by state employees to create a better, not bigger government.

DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state's workforce.

It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida.

" Under the leadership of DMS Secretary Pedro Allende, DMS' employees embody four pillars on a daily basis:
establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions.

State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.

As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

For a more complete list of benefits, please click


Position Overview and Responsibilities:

This is a highly responsible position, assisting and supervising a variety of maintenance and repair functions within a DMS Building and serves as the Maintenance Supervisor I assist the Facilities Manager.

The incumbent occupying this position must have an understanding of all building maintenance and operation, such as plumbing, electrical, wall repair, locks and other door hardware repair, furniture repair, and janitorial work.

This position will be supervising Maintenance Mechanics, Maintenance Support Technicians, and Laborers. The incumbent in this position is responsible for managing emergency response during and after scheduled work hours.

Incumbent is responsible for coordinating the work activities of subordinates, contractors and other assigned trades who respond to after-hours emergencies.

Incumbent is responsible for monitoring and reporting the materials and labor costs associated with emergency response activities. Participate in emergency response as required.


Supervisory Duties:

• Supervising a staff of skilled tradesmen and support technicians as they perform their daily responsibilities.
• Responsible for employee safety/health practices for all required tasks.
• Coordinate proper training and instruction to identify hazardous conditions and analyze the circumstances to prevent injury to themselves and others.
• Maintains interaction between workers and supervisors on safety/health issues on job related matters.
• Effectively uses Total Quality Management methods and techniques in managing operations and training staff.
• Communicates on a regular basis with employees, both individually and in staff meetings.
• Assigns and inspects the work of journeyman, tradesmen and maintenance repairmen of the Department of Management Services or vendors in the maintenance and repair of buildings.

Administrative / Training Duties:

• Assists with interviews, recommendations for hire on incoming personnel and processes requiring paperwork for the candidate selection analysis, to be submitted for approval.
• Evaluates employees through established criteria and responsibilities.
• Evaluates employees on work performance and documents personnel issues/concerns, handling them in a timely manner.
• Meets regularly with employees to ensure the pre-established criteria are met.
• Performs other personnel related duties.
• Maintains necessary work records, inspection reports, etc., and prepares reports as requested.
• Requisitions or purchases necessary tools, equipment, and materials essential to the proper repairs of buildings and work projects.
• Conducts MSDS Safety Training sessions and maintains records of such.
• Maintains MSDS materials on site and reviews with personnel on a regular basis.
• Keeps abreast of new products and techniques in the maintenance field and transfers these techniques where applicable, into actual operation within the building.

Procurement Card / Purchasing Duties:

• Responsible for procuring labor & materials using State VISA Purchasing Card.
• Responsible for insuring proper quotes for project services and materials. Must follow appropriate state and internal guidelines.
• Responsible for proper approval and funding prior to purchasing and making card purchases.

Technical Duties:

• Supervises, directs, and performs preventative maintenance and recurring maintenance, inspects, studies, and analyzes unsatisfactory characteristics of the facility and their systems.
• Determines and evaluates possible approaches in terms of attainment of objectives and makes recommendations for changes needed to overcome deficiencies.
• Responsible for supervising and maintaining the mechanical operations under direct supervision of the Facility Manager.
• Maintains daily operations of computerized HVAC systems, security system and operates emergency generator and UPS system.
• Supervises interior and exterior painting, carpentry, masonry, electrical and plumbing repairs completed by DMS personnel or contracted vendors.

Public Relations Duties:

• Maintains contact with tenants housed in the buildings so that open lines of communication are maintained at all times for their convenience and for a more efficient operation of the building.
• Maintains good working relationships with subordinates and supervision.
• Any problems should be addressed with the Facility Manager.

Knowledge, Skills, and Abilities:

• Knowledge of the procedures and methods used in physical plant maintenance and repair, building construction or maintenance or grounds maintenance.
• Knowledge of safety procedures.
• Skilled in using tools appropriate to the assigned areas.
• Ability to utilize problem solving techniques.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to prioritize workload.
• Ability to manage a maintenance and construction program.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively verbally and in writing.
• Ability to plan, organize and direct program activities.
• Ability to supervise the application of newly marketed building products.
• Ability to research and understand new technology pertaining to building construction.
• Ability to communication effectively (orally & in writing).
• Ability to establish and maintain effective working relationships with others.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork

Minimum Qualifications:

• Minimum of three years' experience in facilities management, maintenance, and construction or a related field.
• Must be available afterhours for call backs after hours, weekends and state holidays when necessary.
• Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, be able to work near loud noises and electrical equipment, work in basements, tight spaces, on rooftop. Prolonged periods of time walking, standing, bending, climbing, and exerting up to 30 pounds of force frequently.
• A valid driver's license is required.

Preferred Qualifications:

• Previous supervisory experience.
• Previous experience managing service contracts; custodial services a plus.
• Previous experience with asset management software.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce.

Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.