Special Events Manager - Fort Lauderdale, United States - ASM Global

Description

Position – Special Events Manager
Facility Name – Broward County Convention Center
Location – Fort Lauderdale,

FL

POSITION:
Special Events Manager


DEPARTMENT:
Executive


REPORTS TO:
Assistant General Manager / Regional General Manager


FLSA STATUS:
Salaried, Exempt
Summary

As the world's leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide.

Operating and investing in the world's most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise.

Our focus is YOU Through investments in growth, resources, and technology, we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests we serve.

Across our portfolio of live event venues and corporate offices, we are looking for a Special Events Manager at the Broward County Convention Center.

We are on the lookout for a skilled event planner who can oversee the entire process of event production, from the initial concept to the final execution, and uphold our standard for memorable events.

The ideal candidate should be passionate, inventive, meticulous, and committed to delivering exceptional client service consistently.

This position requires a professional with comprehensive expertise in organizing events, meetings, and conferences, including managing costs, selecting venues, arranging equipment, setting up rooms, and adhering to industry best practices.

The individual must possess outstanding leadership qualities and the ability to assign tasks effectively to achieve high-quality outcomes.

We are seeking an event planner who is adept at handling day-to-day specifics for large events while also applying a broader perspective to create truly unique experiences for a diverse clientele.

Essential duties and Responsibilities

• Lead the planning and execution of large-scale events (500 attendees), ensuring a memorable and seamless experience.
• Develop detailed project plans, including timelines, budgets, logistics, costs, and resource allocation.
• Collaborate with clients to understand their vision, objectives, and specific requirements for each event.
• Source and manage relationships with vendors, venues, and contractors, ensuring quality and cost-efficiency.
• Monitor event planning progress in the areas: logistics, including contract negotiations, managing guest lists, venue set-up, preparation of presentation materials, ensuring security, arranging catering, entertainment, transportation, equipment, decor, and promotional materials to ensure seamless execution.
• Develop and enhance relationships with suppliers, venue providers, and other key players in the industry, while designing and executing the creative and logistical elements of all events.
• Collaborate with internal teams, clients, and external partners to define event requirements, acting as the primary point of contact for high-level executives, government officials, and industry leaders during the event planning stage.
• Stay abreast of, or ahead of, current trends in event planning, design, and production, and actively address operational challenges.
• Source and assess resources, conduct site visits, and lead pre-event meetings to guide staff in making informed decisions regarding event design.
• Manage client experiences from the initial concept to post-event evaluation, overseeing on-site arrangements, event production, and breakdown, while providing consistent, high-quality service at every stage.
• Develop and maintain an extensive database of industry contacts, suppliers, and venues.
• Address and resolve any problems that emerge on the day of the event.
• Adhere to all legal, insurance, health, and safety guidelines consistently. Secure permits and licenses as required for specific events.
• Conduct post-event evaluations to gather insights and improve future event planning and execution.
• Perform any other duties as assigned.

Education and/or Experience

• Bachelor's degree in Event Management, Hospitality, Business, or related field.
• Experience in marketing or public relations.
• Proven experience in event planning and management, particularly with large-scale events (500 attendees).Experience specific to convention centers, large venues, hotels, and F&B facilities is preferred.

Skills and Abilities

• Effective verbal and written communication skills to articulate ideas, plans, and expectations to clients, vendors, and team members.
• Ability to manage multiple facets of event planning and execution simultaneously, including timelines, vendors, and guest lists.
• Precision in handling details crucial for the success of an event, from catering choices to seating arrangements and technical requirements.
• Ability to negotiate contracts and terms with vendors and venues to achieve the best possible rates and services.
• Strong interpersonal skills to build and maintain professional relationships and handle diverse personalities gracefully.
• Creativity in event design, theme development, and problem-solving to create memorable experiences and overcome any challenges that arise.
• Proficiency in creating and managing budgets, ensuring events stay within financial limits while meeting objectives.
• Capability to work collaboratively with clients, vendors, and team members to ensure a cohesive and coordinated approach to event planning and execution.
• Demonstrates sound judgment, initiative, and consistently maintains a professional demeanor.
• Understanding of the event planning industry, including trends, key players, and new technologies.

Computer Skills

• Operate and be proficient utilizing standard office equipment and personal computer(s) using Outlook, MS Windows, Excel, Word, PowerPoint, and TEAMS.
• Proficient with EMS or Cvent event management software.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Flexibility for domestic travel as needed.

NOTE
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.

Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.
Applicants that need reasonable accommodations to complete the application process may contact HR at