Office Assistant - Princeton, United States - Princeton University

Description

Posted: 19-Nov-23

Location: Princeton, NJ, US, 08544

Type: Full-time

Salary: Open

Categories:

Other Staff/Administrative

Internal Number:

Office Assistant
US-NJ-Princeton
Job ID:
Type: Full-Time
# of Openings: 1
Category: Administrative Support
Princeton University
Overview

Princeton University Advancement office of Annual Giving seeks an Office Assistant to provide high level administrative support for two Annual Giving Associate Directors working with undergraduate alumni classes and/or other constituencies.

Responsibilities

• Perform high degree of email organization requiring timely responses to volunteers, donors, campus partners and staff inquiries through Outlook.
• Assist in scheduling volunteer meetings including maintaining volunteer conference call/zoom calendars, distributing paperwork and creating custom reports utilizing specialized University software and excel to maintain alumni information generating complex and detailed reports for individual volunteers or committees.
• Generate and proofread letters, memos and emails to volunteer committees. Work with our Printing and Mailing manager to generate specialized class solicitation mailings, especially complicated merge letters. These class mailing include segmented appeal letters, envelopes, bulletins, and other mailers as needed.
• Creation and maintenance of class Annual Giving websites including coding and managing volunteer prospects, generation of reports for volunteer and class activity.
• Utilize the departmentâTMs email marketing software to create mass email solicitations, invitations, communications.
• Use and maintenance of general office equipment such as copiers, faxes and printers. Creating, organizing and maintaining electronic / paper files.

Qualifications

• At least 5 years administrative experience in a fast-paced high productivity environment.
• Exceptional computer skills including word processing, spreadsheet preparation, proofreading and data management.
• Must have prior experience with complicated mail merges and the ability to take initiative and learn database systems quickly.
• Excellent interpersonal skills and a high degree of professionalism and initiative; accuracy, close attention to detail and discretion in dealing with highly confidential material.
• Ability to exercise independent judgment and make decisions based on established policies and procedures in supervisor's absence.
• Flexibility and willingness to undertake special projects, assignments, and to provide backup overflow support to other Annual Giving Office Assistants as directed by office manager.
• Ability to respond quickly to changing business needs and priorities and to handle multiple projects simultaneously.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI

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About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.
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