- Maintain and coordinate calendar(s) and receive telephone calls and visitors on behalf of the AD of Nursing for Ambulatory Cancer Services and Nursing leadership of the Cancer Center.
- Compose, edit and submit correspondence as needed. Manage and prioritize the Leaderships incoming and outgoing mail.
- Coordinate schedules including travel plans, professional and business schedules, prepare meeting materials and interface with other University Senior Management Officers, Cancer Center personnel, AD of Operations Service Line Administrators and Hospital/Nursing Administration staff.
- Respond to incoming calls, troubleshoot, and make independent judgments when able, refer or provide solutions to issues raised or identified.
- Draft and prepare the Leadership correspondence as well as documents and reports. Edit and approve for signature any correspondence prepared by other Cancer Center personnel. Prioritize and ensure that all incoming correspondence and mail for Leadership requiring attention are acted upon.
- Assemble and provide relevant documents for meetings and attend meetings as required. Initiate necessary follow-up on action items and ensure follow-up meetings and activities are scheduled and executed in a timely fashion.
- Prepare and assist in the preparation of reports, presentations, and ensure dissemination of applicable information.
- Coordinate monthly expenditure invoices; prepare payment vouchers for vendor payments and reimbursements as needed.
- Other duties as assigned.
- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
-
Dosimetrist - (Hillman Cancer Center) - Pinnacle
2 weeks ago
University of Pittsburgh Medical Center York, United StatesPurpose: · We are seeking a clinically excellent Medical Dosimetrist to join our team at the UPMC Hillman Cancer Center Pinnacle team. This position will provide Dosimetry support to Pinnacle West Shore (Harrisburg, PA), East Shore (Harrisburg, PA), York (York, PA), and Carlisle ...
-
Dosimetrist - (Hillman Cancer Center) - Pinnacle
2 weeks ago
UPMC York, United StatesPurpose: · We are seeking a clinically excellent Medical Dosimetrist to join our team at the UPMC Hillman Cancer Center Pinnacle team. This position will provide Dosimetry support to Pinnacle West Shore (Harrisburg, PA), East Shore (Harrisburg, PA), York (York, PA), and Carlisle ...
-
UPMC Hillman Cancer Center
4 days ago
Pinnacle Health Systems Harrisburg, United StatesUPMC in Central PA has an exciting opportunity for a Gynecologic Oncologist at the UPMC Hillman Cancer Center# within our expanding regions including Harrisburg, Hanover, Lancaster, and York. # Our progressive team at the UPMC Hillman Center for Gynecological Cancer Treatment Pro ...
-
PT Service Center Associate
3 weeks ago
The GIANT York, United StatesAddress: USA-PA-York-2415 East Market Street · Store Code: GC - Store Mgrs · At The GIANT Company we're committed to making our stores and facilities better every day for our team members, customers, and communities. It's our secret recipe for success and it guides everything w ...
-
Dartmouth Health Lebanon, United States Full timeOverviewDartmouth-Hitchcock Medical Center, the Geisel School of Medicine and the Dartmouth Cancer Center seek to recruit outstanding physician scientists who will advance our Center's commitment to Diversity, Equity, Inclusion & Belonging, either through their lived experience o ...
-
Service Center Clerical Support-FT
3 weeks ago
Ward Trucking York, United StatesJOB TITLE: Customer Service Associate / Clerical Support / OS&D Associate · REPORTS TO: Service Center Manager · OVERVIEW OF ROLE: To ensure the customer is always serviced first and receives the type of attention that makes them want to do business with Ward. To grow our busin ...
-
Call Center Customer Service Representative
2 weeks ago
TEKsystems Harrisburg, United States ContractDescription: · This position is responsible for answering incoming phone calls from existing customers regarding account information and offering information to potential Duties include: Taking new applications and processing payments via phone, documenting customer concerns and ...
-
PT Service Center Associate
3 weeks ago
The GIANT Manchester, United StatesAddress: USA-PA-Manchester-205 Glen Drive · Store Code: GC - Store Mgrs · At The GIANT Company we're committed to making our stores and facilities better every day for our team members, customers, and communities. It's our secret recipe for success and it guides everything we d ...
-
PT Service Center Associate
3 hours ago
The GIANT Mechanicsburg, United StatesAddress: USA-PA-Mechanicsburg-255 Cumberland Parkway · Store Code: GC - Store Mgrs · At The GIANT Company we're committed to making our stores and facilities better every day for our team members, customers, and communities. It's our secret recipe for success and it guides ever ...
-
Service Center Manager 5
3 hours ago
ABF Freight Systems Camp Hill, United StatesWork as a team leader to ensure efficient operation of the service center, maximize profitability and business growth, and provide superior customer service. Work with District Sales Manager, Office System Specialist, and Operations Supervisors to me Manager, Operations Superviso ...
-
PT Service Center Associate
1 week ago
The GIANT Lebanon, United StatesAddress: USA-PA-Lebanon-1750 Quentin Rd · Store Code: GC - Store Mgrs · Who Is Giant? · With over 2 million weekly customers and annual sales topping $5 billion, Giant is the #1 grocer in the Baltimore-Washington area. What began as one store on Georgia Avenue in Washington D ...
-
Service Center Clerical Support-Casl
1 day ago
Ward Transport & Logistics Corp. Harrisburg, United StatesJob Title: Service Center Clerical Support-Casl Advertising Title: Req #: 11848 Company: Ward Trucking, LLC Job Code: SVCCTRCS Location: Harrisburg Employment Status: Casual City: York Area of Interest: Administrative Support State: PA Rate of Pay: $20.00 per hour · Job Descript ...
-
Call Center Customer Service Representative
3 weeks ago
TEKsystems Harrisburg, United StatesJob Description · Job DescriptionDescription: · This position is responsible for answering incoming phone calls from existing customers regarding account information and offering information to potential customers.Job Duties include: Taking new applications and processing payment ...
-
Call Center Customer Service Representative
18 hours ago
TEKsystems Harrisburg, United States:This position is responsible for answering incoming phone calls from existing customers regarding account information and offering information to potential customers. · Job Duties include: Taking new applications and processing payments via phone, documenting customer concerns a ...
-
Call Center Customer Service Representative
3 weeks ago
TEKsystems Harrisburg, United States:This position is responsible for answering incoming phone calls from existing customers regarding account information and offering information to potential customers.Job Duties include: Taking new applications and processing payments via phone, documenting customer concerns and ...
-
Call Center Customer Service Representative
2 weeks ago
TEKsystems Harrisburg, United States*NOW HIRING IN HARRISBURG, PA* · This position is responsible for answering incoming phone calls from existing customers regarding account information and offering information to potential customers. · Job Duties include: Taking new applications and processing payments via phon ...
-
TEKsystems Harrisburg, United StatesJob Description · Job DescriptionDescription: · This position is responsible for answering incoming phone calls from existing customers regarding account information and offering information to potential customers. · Job Duties include: Taking new applications and processing paym ...
-
Probitas Technology, Inc. Harrisburg, United StatesJob Description · Job DescriptionJob Description · We are looking for a Call Center Representative that will be the liaison between our company and its current and potential customers. The successful candidate will be able to accept ownership for effectively solving customer issu ...
-
Social educator or social worker
1 week ago
Phoenix Technologies Spry, United StatesSpry Social Pedagogue or Social Worker (m/f/d) for Debt and Insolvency Counseling · The idh Debt Counseling MTK gGmbH provides free counseling services to citizens of the Main-Taunus district who are seeking support in financial emergencies. Our areas of responsibility include ho ...
-
PT Service Center Associate
2 weeks ago
The GIANT Cleona, United StatesAddress: USA-PA-Cleona-481 West Penn Avenue · Store Code: GC - Store Mgrs · Looking for your next Career Move in Ahold Delhaize? · If you are looking for your next step in your Ahold Delhaize journey, you are in the right place to explore new opportunities across our business. ...
Administrative Coordinator – Ambulatory Cancer Services/Cancer Center - StonyBrook, United States - Stony Brook University
Description
Administrative Coordinator – Ambulatory Cancer Services/Cancer Center
Position Summary
At Stony Brook Medicine, an Administrative Support Specialist is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.
Duties of an Administrative Support Specialist may include the following but are not limited to:
This Administrative Support Specialist will be responsible for a variety of support and coordination of activities as it relates to the Cancer Center and Cancer Center service lines. Reporting to the Associate Director of Nursing for Ambulatory Cancer Services, this position will support the AD of Nursing for Ambulatory Cancer Services and Nursing leadership of the Cancer Center. The incumbent is responsible for providing administrative support and coordination for all daily activities. This position has responsibility for troubleshooting, prioritizing, acting upon and/or reassigning inquiries and/or problems. This position coordinates Leadershipschedule(s). The incumbent will also serve as an administrative coordinator for a variety of projects as it relates to Cancer Services, including coordinating and compiling meeting materials for various committees. The successful candidate will:
Qualifications
Required Qualifications: Associates degree. At least 3 years of full-time administrative experience. Ability to manage multiple priorities and tasks, coordinate complex schedule(s)/calendar and travel, and work in a fast paced environment. Demonstrated proficiency with computer software, including Microsoft Office applications, Word, PowerPoint, e-mail, calendar software and internet. Ability to work collectively and independently on assigned tasks as well as accept direction on given assignments. Team player in fast paced environment. Strong written and verbal communication skills.
Preferred Qualifications: Bachelor's degree. At least 3 years of full-time experience supporting management in a healthcare type setting. Experience with purchasing, budgets, monitoring spending, reconciling invoices for vendor payments, expense reports/reimbursements, and reconciling monthly credit care statements. Experience compiling meeting materials for board meetings. Experience in a large or complex environment within the public sector of non-profit environment. Knowledge of DOH & JC policies and procedures. Knowledge of People Soft & Lawson Purchasing Systems.
Special Notes : Resume/CV should be included with the online application.
Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
______________________________________________________________________________________________________________________________________
Prior to start date, the selected candidate must meet the following requirements:
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
_____________________________________________________________________________________________________________________________________
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $46,942 – $56,100.
The above salary range (or hiring range) represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.
In addition, all full time UUP positions have a $3,026 location pay.
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Job Number:
Official Job Title: TH Staff Assistant II
Job Field
: Administrative & Professional (non-Clinical)
Primary Location
: US-NY-Stony Brook
Department/Hiring Area: Cancer Center
Schedule
: Full-time
Shift
:Day Shift Shift Hours: 8:00 AM – 4:30 PM Pass Days: Sat, Sun
Posting Start Date
: Nov 28, 2023
Posting End Date
: Dec 12, 2023, 11:59:00 PM
Salary:$46,942 – $56,100 * See Special Notes
Salary Grade:SL1
SBU Area:Stony Brook University Hospital
View or Apply
To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.