Administrator III, Accounts Payable - Magnolia, United States - Lone Star College

Description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-System Office

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 5000 Research Forest Drive, The Woodlands, TX

Job Description

PURPOSE AND SCOPE:

The Administrator III, Accounts Payable is responsible for assisting the Accounts Payable Supervisor with proper administration of accounts payable transactions, ensuring compliance with internal controls and accounting procedures. Maintains and reconciles accounts payable ledger to validate changes and ensures accurate and timely payments. The role requires experience and judgment to plan and accomplish goals. Collaborates with adjacent departments to streamline processes and recommends improvements to accounts payable procedures. Responsible for reviewing and approving payment batches and responding to vendor inquires. Gaining exposure to some of the more complex tasks within the job function and will act on the Accounts Payable Supervisor's behalf in her absence.

ESSENTIAL JOB FUNCTIONS:

1. Performs a variety of general accounts payable functions, such as reviewing invoice lists of AP specialists to ensure data is correct. Researching and resolving budget exceptions with a variety of internal and external contacts, and reviewing issues generated from exception reporting, kick-out logs, and Bill Capture Audits
2. Prepare, audit, and reconcile reports for internal and external venders. Responsible for timely and accurate documentation and record keeping related to a variety of AP items, such as deleted vouchers, after-the-facts, vouchers lists, etc. Work in conjunction with other accounting department staff to accurately capture monthly/annual accruals
3. Responsible for assisting with coaching, developing and scheduling work activities of backup staff, as needed, and in the absence of the Accounts Payable Supervisor. Helps identify and implement process improvements
4. Reviews, verifies, and approves multiple pay cycles, weekly, maintaining confidentiality in accordance with LSC policies and with respect to financial information
5. Responsible for preparation for 1099s and reporting to the IRS, for final review by the Accounts Payable Supervisor
6. Maintains confidential information. Understanding and applying procedures & policies that support the Accounts Payable Supervisor
7. Prepares year-end payables closing and accruals
8. Supports the PeopleSoft system and the accounts payable modules. Tests bundles for system upgrades and new processes being implemented to ensure the process flow is accurate and all data is processed correctly
9. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient in Microsoft Office applications with an advanced knowledge of Excel
• Proficiency with software for running queries, and ERP programs like PeopleSoft
• Strong analytical and problem-solving skills
• Ability to work in a high volume, fast paced work environment requiring concentration, accuracy, and attention to detail
• Strong organizational skills
• Excellent customer service skills and ability to work well with others
• Excellent interpersonal, written and verbal communication skills
• Ability to work independently and part of a team
• Ability to be flexible and adjust to changing needs
• Basic knowledge of accounts payable principles, practices, and concepts
• Ability to recommend and influence best practice solutions when it comes to business process improvement
• Ability to prioritize and meet deadlines

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment

• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• Associate and at least 3 years of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Bachelor's degree in business or accounting

Salary

Hiring salary range is $44, $51,

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.