Data Processing Systems Analyst II, III, IV - Honolulu, United States - Hawaii State Department of Education

Description

Salary: $4, $6,770.00 Monthly

Location : Honolulu, HI 96813

Job Type: Various, 12-month

Job Number: P

District / Complex Area: Classified / OITS / Enterprise Infrastr Svcs

School / Office: Classified / Systems Admin

Opening Date: 05/01/2024

Description

This posting is being used to fill various Data Processing Systems Analyst positions at the specified location. The authorized level of the position is Data Processing Systems Analyst IV. Applications are being accepted down to the Data Processing Systems Analyst II in the event of recruiting difficulties.

Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.

Data Processing Systems Analyst II, SR-18: $4, $5,282.00 per month

Data Processing Systems Analyst III, SR-20: $4, $5,713.00 per month

Data Processing Systems Analyst IV, SR-22: $5, $6,177.00 per month

Examples of Duties

1. Plans and carries out various fact-finding tasks to secure pertinent information on the electronic data processing needs and problems of departments;
2. Conducts studies related to work flow, work measurement, time distribution, organizational and functional relationships, forms design, etc.;
3. Meets with and interviews personnel from various levels of management and operations;
4. Analyzes and coordinates subsystems;
5. Determines the feasibility of conversion of operations and procedures to electronic data processing;
6. Analyzes procedures from the standpoint of feasibility of using different machines, their capacities, cost, etc.;
7. Prepares comprehensive reports of findings and recommendations;
8. Prepares overall plans and develops detailed procedures and processes for conversion to machine processing utilizing current technologies, such as teleprocessing, data base management systems, etc., and including the preparation of flow charts and functional block diagrams;
9. Integrates the various systems and procedures with the needs and requirements of the various agencies wherever possible;
10. In a line department, works in close cooperation with representatives of staff agencies;
11. In the central agency, works in close cooperation with representatives of operating departments;
12. Prepares and maintains procedural manuals;
13. May conduct management studies associated with other program or management objectives and needs;
14. Prepares reports of work activities and correspondence;
15. Reviews work results and follows through to see that management and staff officials have a clear understanding of problem areas;
16. Provides guidance and assistance in implementing recommendations accepted by administrator of units serviced;
17. Supervises a group of analysts and/or programmers and support personnel in specific program areas as a unit supervisor or team leader;
18. Coordinates work performed with supervisors of other functional areas; and
19. Trains lower level analysts as required.
Minimum Qualifications

Basic Education Requirement: Graduation from an accredited four-year college or university with a Bachelor's degree. Excess work experience as described under the Specialized or Supervisory Experience below or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience Requirements: Except for the substitutions provided below, applicants must have had the types of experience described in the statements immediately following and in the amounts shown in the table below or any equivalent combination of training and experience:

Class TitleSpecialized Experience (yrs.)Supervisory Experience (yrs.)Total Experience (yrs.) Data Prossg Systs Anal II Data Prossg Systs Anal III Data Prossg Systs Anal IV

Specialized Experience: Progressively responsible work experience in computer systems analysis which involved the analysis and design of systems for electronic processing of data or stored computer programming experience which included participation in systems analysis.

Substitutions Allowed:
1. A Bachelor's degree from an accredited college or university in computer science or in another major including completion of course work comparable to a major in computer science may be substituted for six (6) months of Specialized Experience.

2. A Master's degree in information and computer science from an accredited college or university may be substituted for one and one-half (1-1/2) years of Specialized Experience.

3. A Doctorate's degree in information and computer science from an accredited college or university may be substituted for two (2) years of Specialized Experience.

4. Excess Supervisory Experience of the type and quality described above may be substituted for Specialized Experience on a year-for-year basis.

Driver's License Requirement: Some positions may require applicants to possess a current, valid driver's license.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.
Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant's TA History Report or equivalent system-generated report;
   
2. A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
   
3. Copies of the applicant's signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

01

JOB PREFERENCES:What types of positions are you interested in? Please select as many preferences for which you are available.Depending on needs, you may still be referred to position types that do not match your chosen preferences.

• Permanent, Full Time
• Permanent, Part Time
• Temporary, Full Time
• Temporary, Part Time

02

EDUCATION REQUIREMENT:Do you possess a Bachelor's degree from an accredited college or university?
(Please attach or mail in a copy of your official diploma/transcripts to receive credit.)

• Yes
• No

03

SUBSTITUTION OF EXPERIENCE FOR EDUCATION:Applicants who do not possess a Bachelor's Degree may still meet the Education Requirement via excess Specialized Experience, or other qualifying progressively responsible administrative, professional, or technical work experience, which required a high degree of analytical skill.If you do not possess a Bachelor's Degree, use the space provided to list experiences that you feel would fully meet this substitution. Be sure to include your official job title, employer's name, your dates of employment (from mm/yy to mm/yy), average hours you worked per week, and a detailed description of your duties. If you possess a Bachelor Degree, type "N/A" in the space provided.

04

ALLOWED SUBSTITUTIONS:Applicants with a Bachelor, Master, or Doctorate Degree in Computer Science, Management Information Systems (MIS), or another major with coursework considered comparable to a major in Computer Science or MIS may substitute their degree for Specialized Experience.From the options provided, select all that apply to you:

• I possess a Bachelor Degree in Computer Science or MIS. I will submit my official or copy of official transcript to verify my claim.
• I possess a Bachelor Degree in another major with coursework considered comparable to a major in Computer Science or MIS. I will submit my official or copy of official transcript along with course descriptions for each course taken toward completion of my degree to verify my claim.
• I possess a Master Degree in Computer Science or MIS. I will submit my official or copy of official transcript to verify my claim.
• I possess a Master Degree in another major with coursework considered comparable to a major in Computer Science or MIS. I will submit my official or copy of official transcript along with course descriptions for each course taken toward completion of my degree to verify my claim.
• I possess a Doctorate Degree in Computer Science or MIS. I will submit my official or copy of official transcript to verify my claim.
• I possess a Doctorate Degree in another major with coursework considered comparable to a major in Computer Science or MIS. I will submit my official or copy of official transcript along with course descriptions for each course taken toward completion of my degree to verify my claim.
• I possess a Bachelor, Master, or Doctorate Degree in a major unrelated to Computer Science or MIS. (Submittal of transcript not required.)
• I do not possess a Bachelor, Master, or Doctorate Degree.

05

EXPERIENCE REQUIREMENT:I have _____ progressively responsible work experience in computer systems analysis which involved the analysis and design of systems for electronic processing of data or stored computer programming experience which included participation in systems analysis.

• less than six (6) months of
• six (6) months of
• one (1) year of
• one and one-half (11⁄2) year of
• two (2) years of
• two and one-half (21⁄2) years of
• three (3) years of
• three and one-half (31⁄2) years of
• four (4) or more years of

06

SPECIALIZED EXPERIENCE:List professional experiences you held that fully meet this requirement. Do not list volunteer experience as they will not be given consideration. All substitute and on-call employment claims must be verified via a list of the dates and hours you worked, endorsed and signed by your respective supervisor and/or personnel office.Include ALL of the following information for EACH of these experiences, SEPARATELY:a. Official job title;b. Employer's name, type of establishment, services provided and to whom (i.e. clientele);c. Supervisor's official job title, general duties, and type of supervision he/she provided over your position (i.e. direct, moderate, general, etc.);d. The department that you worked in, its general functions, and how many and what kind of professional staff were regularly employed;e. Dates of Employment (from mm/yy to mm/yy);f. Average hours you worked per week;g. A detailed description of your primary duties (be specific);NOTE: Failure to provide all information may result in your application being rejected for being incomplete. Again, if you do not possess any Specialized Experience, type "None" in the space provided.

07

SPECIALIZED EXPERIENCE (cont.):Also provide complete responses to the following items for EACH of these experiences, SEPARATELY:h) A description of your experience analyzing, evaluating, and developing systems;i) A description of your experience gathering and analyzing objectives, operating procedures, work methods, and information needs of an organization;j) A description of your experience conducting studies, researching alternatives, and preparing reports which included flow charts and functional block diagrams;k) A description of your experience developing and implementing plans for electronic data processing systems for automation of work processes and the production of data;l) A description of your experience providing recommendations and making decisions (include how often your recommendations are implemented; and,m) A description of any major data processing systems analysis projects for which you had substantial responsibility (include the project's purpose, complexity, design, and duration as well as specifically how you participated in its completion).NOTE: Failure to provide all information may result in your application being rejected for being incomplete. Again, if you do not possess any Specialized Experience, type "None" in the space provided.

08

DRIVER'S LICENSE:Some positions require a current, valid Driver's License. Please indicate whether you are interested in being considered for positions with this requirement.Note: If you would like to be considered for these positions, you must provide a clear copy of your valid Driver's License.

• Yes
• No

09

TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS:Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application.If these documents are NOT received by the deadline, your application may be rejected.

• I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days.
• I understand, but I will not submit the required information. I understand that my application may be rejected.
• I have previously submitted my verifying documents for another recruitment.

Required Question