Senior Administrative Assistant, College of STEM - St. Louis - Harris-Stowe State University

Description

Job Summary

The Senior Administrative Assistant for the College of STEM is a key administrative position responsible for overseeing the day-to-day operations of the College of STEM office.

This role requires a highly organized, detail-oriented, and proactive individual who can efficiently manage office resources; facilitate, initiate and maintain coherent communications; maintain a positive, affirming, professional demeanor; supervise student and contract workers; address routine organizational challenges; and ensure the smooth functioning of administrative processes within the College.

Essential Functions

Office Operations Management:

• Oversee and manage the day-to-day operations of the College of STEM office.
• Ensure the office is well-maintained, organized, and equipped with necessary supplies and resources.
• Develop and implement efficient office procedures and workflows.

Supervision and Leadership:

• Supervise and provide leadership to student workers and student leaders.
• Assign tasks, set priorities, and provide training and guidance to student workers and student leaders.

Financial Management:

• Assist in budget tracking for the College of STEM.
• Manage expenses, submit requisitions, process invoices, and reconcile financial records.
• Ensure compliance with University financial policies and procedures.

Student Support:

• Provide excellent customer service to students, faculty, staff, and external stakeholders.
• Assist with student inquiries, registration, and scheduling assistance.
• Assist with student events, orientations, and academic support programs.
• Support excellence in the student experience.

Facilities and Equipment Management:

• Coordinate maintenance and repair of office equipment and facilities.
• Oversee room bookings and scheduling for meetings and events.
• Ensure a safe and comfortable office environment.

Administrative Tasks:

• Prepare and review correspondence, reports, and documents.
• Handle sensitive and confidential information with discretion.
• Assist with data management, record-keeping, and compliance requirements.

Event Coordination:

• Lead the planning and execution of College of STEM events, including conferences, seminars, and workshops.
• Manage logistics, coordinate vendors, and oversee event budgets.

Requirements

Education and Experience:

• Bachelor's degree or equivalent experience preferred.
• Previous office management or supervisory experience, preferably in an academic setting.

Knowledge, Skills and Abilities:

• Administrative experience in a STEM setting.
• Experience with, and/or ability to learn, new technologies.

Salary Range

$50,000 - $65,000 per year