Legal Secretary - Bakersfield, United States - Kern Medical

Description

Kern Medical has been a community cornerstone since its founding in 1867. Today, we are an acute care teaching center with 222 beds, offering the only advanced trauma care between Fresno and Los Angeles.Kern Medical offers a range of primary, specialty, and multi-specialty services including high-risk pregnancy care, inpatient psychiatric services integrated with county mental health programs, and a growing network of outpatient clinics providing personalized patient-centered wellness care. Kern Medical cares for 15,500 inpatients and 125,000 clinic patients a year.

Career Opportunities within Kern Medical include many benefits such as:

• New Hire Premium: +6% of base rate of pay, matched up to 6% if contributed to Deferred Compensation Plan.
• A Comprehensive Benefits Package: includes Holidays, Paid Time Off, Retirement, Medical, Dental, Vision and Life Insurance.

Position: Legal Secretary - Full-Time - Confidential

Compensation

The estimated pay for this position is $ to $ The rates shown include a 6% premium pay (base= $-$ plus 6%). This reflects only a portion of the total compensation package for this position. Additional compensation may be available for this role through differentials, incentives, and bonuses. In addition, this position may be eligible for participation and company contributions to the Kern County Employees' Retirement Plan.

Definition:

Under supervision, to perform a variety of legal support activities, which may include: preparing legal documents; providing clerical assistance to attorneys; screening phone calls; transcribing letters; and, ensuring documents are filed in a timely fashion.

Distinguishing Characteristics:

This is the first level of a two-level legal secretary series. The Legal Secretary is distinguished from the Senior Legal Secretary which has full supervisory responsibilities.

Essential Functions:

• Prepares and files a variety of legal documents with the court, which may include information, briefs, motions, indictments, complaints, and other related documents.
• Provides administrative support to assigned attorney(s), which includes answering phones, operating a variety of office machines, proofreading a variety of written documents, performing mail duties.
• Responds to requests for information and inquiries from the public, law enforcement agencies, attorneys, and/or other interested parties.
• Retrieves legal documents from courts; requests certified copies of legal documents from appropriate divisions; requests transcripts from court reports and court transcribers.
• Enters and maintains a variety of court calendar information; contacts courts to schedule case dates; prints and disseminates court calendars.
• Composes legal and form letters and memos from rough drafts, oral instructions, or dictated notes.
• Updates and maintains case status logs; files and retrieves case information; coordinates the destruction of case records.
• Transcribes case related information from digital media sources.

Other Functions:

• Performs notary functions for testimonies, affidavits and petitions.
• Performs other related duties as required.

Employment Standards:

High School Diploma, G.E.D. or equivalent, and one year of legal secretary training OR three years of clerical experience in a social service, criminal justice or legal setting; or, an equivalent combination of education and experience sufficient to obtain the knowledge and skill to successfully perform the essential duties of the job. Qualifying related work experience may include: preparation of motions, subpoenas, discoveries, or calendaring.

Additional Requirements: Some positions may require:
• Certification of Typing/Keyboarding speed of 55 net words per minute
• Possession and maintenance of a California Notary Public Commission

Knowledge of:

legal terminology; customer service principles; court procedures; calendaring practices; standard office equipment; legal office procedures; filing principles.

Ability to:

using computers and related software applications; preparing legal documents; providing customer services; filing; transcribing from tapes; keyboarding; maintaining court calendars; operating standard office equipment; and, communicating both orally and in writing sufficient to exchange or convey information and to receive work direction.

Supplemental:

Dependent upon assignment, applicants may be required to pass an extensive background investigation, and be fingerprinted. Disqualification for felony, misdemeanor, and traffic offenses will be assessed on a case-by-case basis.

All Kern Medical employees are designated "Disaster Service Workers" through state and local laws (CA Government Code Sec and Ordinance Code Title 2 - Administration, Ch. 2.66 Emergency Services.) As Disaster Service Workers, all county employees are expected to remain at work, or to report for work as soon as practicable following a significant emergency or disaster.

If position responsibilities require driving a personal vehicle, then possession of a current valid California Driver's License and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119) is required.

If position responsibilities require driving a vehicle owned, leased or rented by Kern Medical, then possession of a current valid California Driver's license, a signed authorization for Release of Drivers Record Information and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119