HR Assistant - Santa Clara - LifeMoves

Description

ABOUT LIFEMOVES
LifeMoves is the largest and most effective provider of interim housing and services for homelessness in Silicon Valley since 1987. Our mission is to end homelessness by providing interim supportive housing, tailored services, and building collaborative partnerships. With over two dozen interim supportive housing communities and more on the way, LifeMoves gives our neighbors experiencing homelessness a temporary place to call home while providing intensive, customized case management through site-based programs and community outreach.
POSITION PURPOSE
The Human Resources Assistant provides essential administrative and operational support to the Human Resources function, ensuring the accurate, timely, and confidential execution of HR processes across the employee lifecycle. This role serves as a key point of coordination for HR activities, supporting onboarding, employee records management, employment verifications, HR systems, and day-to-day employee inquiries while maintaining compliance with organizational policies and applicable employment laws.
The HR Assistant plays a critical role in enabling an effective and responsive HR department by managing routine HR tasks, supporting HR initiatives, and ensuring a positive employee experience. By handling administrative details with accuracy and discretion, the HR Assistant allows HR leaders and partners to focus on strategic, advisory, and employee-relations work that supports the organization's mission, culture, and operational goals.
ESSENTIAL JOB RESPONSIBILITIES

• Provide administrative support across the full employee lifecycle, including onboarding, offboarding, transfers, and employee status changes.
• Maintain accurate and confidential employee personnel files and HRIS records in compliance with organizational standards and employment laws.
• Coordinate and process new hire documentation, background checks, I-9 verification, and orientation scheduling.
• Serve as a first point of contact for routine HR inquiries, escalating complex or sensitive matters appropriately.
  Support payroll and benefits administration by preparing documentation, tracking changes, and coordinating with payroll or benefits vendors as needed.
• Assist with recruitment activities, including posting job openings, scheduling interviews, and coordinating candidate communications.
• Track and maintain HR metrics, reports, and documentation to support audits, compliance reviews, and internal reporting.
• Support the administration of HR policies and procedures by ensuring consistent application and accurate communication.
• Assist with employee engagement initiatives, training logistics, and HR-led programs or events.
• Maintain strict confidentiality and professionalism when handling sensitive employee information and HR matters.
QUALIFICATIONS
• High school diploma or GED required; associate's degree or coursework in Human Resources, Business Administration, or a related field preferred.
• One to two years of administrative experience, preferably in a human resources or people operations environment.
• Working knowledge of basic HR practices, employment documentation, and confidentiality requirements.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and experience using HRIS or applicant tracking systems preferred.
• Strong organizational, communication, and attention-to-detail skills, with the ability to manage multiple priorities and meet deadlines.
COMPETENCIES
Job Knowledge: Understands job duties and performs tasks with accuracy. Commitment to
Growth: Demonstrates a selfless commitment to others on the team, including activity-based dependability, self- improvement activities. Actively seeks opportunities to contribute at higher levels in service to LifeMoves and others on the team.
Performance Improvement: Sets performance goals, establishes the approach, creates a learning environment.
Time Management and Reliability: Manages workload effectively and meets deadlines.
Proactive Collaboration: Actively seeks opportunities to partner with colleagues across teams and functions. Shares knowledge, communicates openly, and anticipates needs to support collective goals. Builds trust by contributing ideas, offering assistance, and ensuring alignment to achieve results together.
PHYSICAL DEMANDS
The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adult professionals. The employee must frequently use hands or fingers and handle or feel objects, tools, or controls. The employee must frequently stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus
COMPENSATION AND BENEFITS
This rewarding role offers a competitive annual base salary and an opportunity to participate in the LifeMoves benefits package.
LifeMoves is an equal opportunity employer (EOE) committed to building a culturally diverse staff representing the communities we serve. We provide equal employment opportunities to all individuals without regard to age, race, color, religion, sex, national origin, political affiliation, marital status, physical or mental disability (non-disqualifying), sexual orientation, membership or non-membership in an employee organization, personal favoritism, lived experiences or any other non-merit-based factor. Candidates who are bilingual/bi-cultural, of color, Native/Indigenous, with disabilities, who identify as LGBTQIA+, or who are members of other marginalized groups are strongly encouraged to apply. We aim to create and sustain inclusive, equitable, and welcoming environments where everyone can thrive.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LifeMoves. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties, and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the job holder's responsibility.