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    • Administrative Assistant - San Antonio - Almanza CPA Firm

    Almanza CPA Firm
    Almanza CPA Firm San Antonio

    1 month ago

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    Description

    Job Description

    Job Description Benefits/Perks
    • Competitive Compensation
    • Paid Time Off
    • Career Growth Opportunities
    Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

    Responsibilities
    • Answer incoming phone calls and route them to the appropriate person
    • Schedule appointments and maintain a calendar
    • Organize meetings and take accurate minutes 
    • Write emails, memos, and letters and distribute them appropriately
    • Contribute to company reports
    • Maintain an organized filing system
    • Develop, update, and maintain relevant office procedures
    • File, scan, and assign any applicable action work for physical client documents that are delivered to our office. 
    • Greet visitors, walking them through the check-in process and directing them to the proper area.  
    • Makes sure that everything is in place for the office to function smoothly. These tasks may include keeping up with office and kitchen supply inventory, conference room, and IT. 
    • Maintain schedule of important due dates. 
    • In charge of digital creation, social media, sending bulk emails, organizing events and travel arrangements.  
    • Running errands, such as bank deposits, us postal trips, etc. 

    Qualifications
    • High school diploma/GED required, Associate's degree or administrative training is preferred
    • Previous experience as an Administrative Assistant or in a similar position
    • Familiarity with standard office equipment such as printers and scanner
    • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Excel, Canva  
    • Highly organized with excellent time management skills and the ability to prioritize projects
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