Receptionist/Admin Support Asst - Los Angeles, United States - Dykema

Description

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Receptionist / Administrative Support Assistant in our Los Angeles office. The Receptionist / Administrative Support Specialist will greet all visitors, reserve conference rooms/offices, process office-related invoices, reconcile monthly VISA accounts, perform back-up typing and other clerical duties, assist supervisor with daily operations and provide administrative support to Office Manager/AA and Director, HR/Employee Relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Greets and directs all clients and visitors arriving in the office, and notifies appropriate party of their arrival.
2. Answers office telephone lines, directing calls as appropriate.
3. Reserves conference rooms/visiting offices and coordinates catering services for client meetings and other functions. Assists with set-up and clean-up.
4. Provides administrative support to the Office Manager/AA and Director, HR/Employee Relations.
5. Processes visitor/vendor/maintenance requests utilizing the building tenant portal account.
6. Codes, verifies and inputs invoices for payment utilizing Concur accounting software program.
7. Reconciles Visa charges for both administrative and client related Visa accounts.
8. Following established procedures, completes NBIs and assists with opening files for new matters.
9. Supports the Core Team with hospitality responsibilities.
10. Provides overflow administrative support as requested, including but not limited to assisting with revisions of documents, typing discovery requests, mass mailings, etc.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. Two to three years of post high school education equivalent or related work experience, legal preferred.
2. Excellent verbal communication and interpersonal skills required. Familiarity with standard office protocol required.
3. Typing requirement of 55 wpm.
4. Working knowledge of computer software such as MS Word, Excel and Outlook.
5. Excellent verbal and written communication and organizational skills required. Attention to detail required.
6. Excellent interpersonal skills required.
7. Familiarity with office protocol required.
8. Ability to be self-motivated and work independently.

WHY YOU SHOULD APPLY

Dykema offers an excellent salary and benefit package, including transportation assistance.Dykema provides a professional, diverse and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual. Salary range is $36,000 - $50,000 DOE.

EEO STATEMENT

It is the Firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm's goal of furthering the principle of equal employment opportunity.