No more applications are being accepted for this job
- High School Diploma or equivalent as required by OAR , Oregon
- Department of Education (one year of vocational training or college preferred)
- 21 years of age or older
- Have completed at least three (3) years of progressively responsible secretarial experience
- Ability to work harmoniously with others and to communicate effectively (both orally and
- in writing) with students, parents, and teachers
- Ability to understand and follow oral and written instructions
- Ability to maintain confidentiality
- Possess knowledge of elementary and district personnel and procedures
- Skilled in computer operation and use of computer programs involving word processing; must also be able to use telephone, calculator, copier, and other office equipment
- Ability to respond sensitively to questions and complaints from students, parents, staff, and the public and maintain confidentiality of information
- Ability to work independently on difficult clerical tasks, keep complicated clerical records and prepare accurate reports
- Ability to type accurately and rapidly (65 wpm minimum); possess language skills including composition, punctuation, spelling, correct usage, and ability to draft routine correspondence as directed by the principal
- Ability to set up and use an efficient filing system
- Ability to possess and maintain a valid First Aid card
- Physical requirements may include:
- Moderate degree of physical stamina and a light degree of physical strength
- Ability to stand, walk, and bend frequently, and occasional lifting up to 50 lbs.
- Ability to use computer, telephone, and other office equipment for extended periods of time
- Ability to make frequent trips from desk to counter, files, and other office location
- Ability to physically restrain a student if needed
- Some positions require possible exposure to bodily fluids while assisting students with rest rooms and tending to injuries and illnesses.
- Serve as the primary contact person and liaison between the principal and students, teachers, parents, district personnel, staff, and the general public
- Enroll new students, providing the students and parents with appropriate information and documents; send for student records, set up file, add to class list, process cumulative files and notify teachers for determination of placement
- Assist the building principal in the computer set up of the master schedule and ordering necessary reports
- Greet parents and visitors, respond to inquiries or refer to appropriate staff member
- Provide first aid and related health care to students; bandage minor injuries, take temperatures, check for head lice, and provide emotional comfort for students; communicate with parents regarding ill students; in some circumstances assess critical medical or health emergencies and initiate appropriate response, assist students who have physical disabilities, and dispense prescribed medications in accordance with district policy and procedures
- Maintain a High level of ethical behavior and confidentiality when dealing with student and staff information
- Answer and screen telephone calls and take messages, respond to inquiries, provide information about school and bus schedules and refer to appropriate staff member
- Type correspondence for principal and material for teachers and run off copies; update and print school handbook, checklists, and newsletters; maintain school files including correspondence, building use, payroll data and student insurance; attend school meetings and take minutes as requested
- Order and maintain an inventory of school supplies; receive, distribute, or store supplies
- Compile, coordinate, monitor, and maintain a variety of financial and statistical records and accounts related to school activities
- Maintain immunization files on students, communicating with parents on immunizations needed
- Research, compile, and prepare routine administrative and complex clerical reports and documents (i.e., State Quarterly Attendance Report, Early Leaver Report, Annual Report for the Health Department, etc.)
- Train and supervise student assistants on proper telephone etiquette, acting as receptionist for students and parents, delivering a variety of material to teachers and offices and performing general office duties
- Perform such other tasks (which may require knowledge of other job descriptions) as may seem to be appropriate to the Board or Administration.
- Must possess and maintain a valid First Aid card
- Criminal Justice Fingerprint Clearance.
Head Elementary Secretary - Molalla, United States - Molalla River School
Molalla River School
Molalla, United States
1 month ago
Description
Head Elementary SecretaryMolalla Elementary School
8 hours per day/5 Days Per Week/207 Days in Full Work Year
Position Start Date: ASAP
Bilingual - Spanish Highly Preferred
JOB GOAL: To provide secretarial, clerical, record keeping, and organizational services for the elementary school. Serves as the building receptionist and the confidential secretary to the building principal. Performs a variety of secretarial, administrative, and specialized clerical duties requiring knowledge of district and building policies and procedures.
ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed for the position.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may also be assigned.