Student Services Finance Coordinator - Austin, United States - AOMA Academy L P

Description

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GENERAL DESCRIPTION:

Responsible for finance duties related to students and student financial aid as described below


DUTIES:

Processes all student, patient, and customer payments by

Recording and preparing deposits for clinics and stores

Recording and depositing student payments of tuition and fees

Helps students with transactions and payments as needed

Reviews and reconciles student statements as needed

Reviews and verifies tuition and fee amounts for financial aid students prior to issuance of stipends

Maintains petty cash

Generates reports for departmental review and verification of budget items quarterly and as needed

Participates in proper, legal, and ethical administration of all financial aid administered through, by, and on behalf of the US Department of Education, AOMA, and all such agencies

Initiates, processes, and manages student loan requests, resolves processing conflicts, accounts for financial aid funds, verifies student enrollment, processes Master Promissory Notes, distributes financial aid award letters to students

Communicates with third-party servicer regarding all aspects of financial aid process

Responsible for entry of relevant financial aid data and recordkeeping

Completes online transmission and receipt of data with our third-party servicer

Conducts federal financial aid entrance and exit counseling

Processes transactions, answers questions, resolves issues, and provides excellent customer service to students receiving financial aid

Receives, copies, and posts tuition payments into the Student Billing portion of our Student Information System

Posts and files paperwork in appropriate electronic and hardcopy file locations as needed

Creates monthly reports of tuition A/R from our student information system and reconciles student balances to A/R reports

Follows up on past due statements

Looks for and assesses areas for improvement

Helps and is available for other projects/tasks as needed

Requirements:


MINIMUM QUALIFICATIONS:

Minimum of one year experience as a bookkeeper or equivalent work experience

Strong interpersonal skills. Self- motivated, takes initiative, pays attention to details, and is able to multi-task

Strong organizational and time management skills

Able to meet deadlines and to protect confidential information

Computer skills and ability and willingness to learn required software like Microsoft Office – Word, Excel, Outlook, and use of financial spreadsheets


PREFERRED QUALIFICATIONS:

Associates or BA in accounting

2 years experience as a bookkeeper

Experience with various business software and information systems such as Quickbooks, Microsoft Office, Student information systems like Populi


PHYSICAL REQUIREMENTS
Attend events where standing may be required for several hours at a time

Walking, stooping, kneeling, crouching, reaching and twisting as needed

Occasionally moves/transports, lifts up to 25 pounds

Communicates, detects, discerns, conveys, expresses oneself, discusses and exchanges information

Determines, distinguishes, identifies, recognizes, perceives, estimates, judges, inspects, compares, observes, assesses

Attention to detail essential, including proofreading documents and lines of text and numbers, visual discrimination