Administrative Services Manager - St Paul, United States - WSB

Description

Join the Exciting Team at WSB

Are you ready to be part of a dynamic team that thrives on innovation and collaboration? At WSB, we understand that culture drives results, and we're dedicated to fostering an environment where strong relationships, forward-thinking ideas, and inclusivity are at the forefront.

We invite you to forge ahead with us as we push the boundaries of what's possible.
We're thrilled to announce an exciting opportunity for a full-time Administrative Services Manager to join our team. If you're detail-oriented, tech-savvy, and passionate about supporting the places, spaces, and systems that shape our lives, we want to hear from you

What You'll Do:

• Lead and supervise our administrative team, providing guidance, coaching, and development opportunities to ensure success.
• Support team members with administrative tasks and provide assistance to multiple project managers.
• Ensure that project managers meet performance expectations by coordinating administrative support efficiently.
• Assist in the delivery of technical projects and services by developing, formatting, and proofreading various documents, including technical reports and bidding documents.
• Coordinate document assembly and production, including word processing, spreadsheet management, and presentation preparation.
• Conduct data entry and proofing, compile bid proposals, and handle contract documents for civil engineering construction projects.
• Schedule meetings with internal and external clients and assist with technical writing and correspondence.
• Undertake other office-specific administrative duties as assigned.

What You'll Bring:

• A two-year degree is preferred.
• Previous experience supporting architects, engineers, or other technically minded professionals is preferred.
• Proven experience in managing a team of direct reports.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and decision-making skills.
• Superior typing, grammar, spelling, and editing capabilities.
• Basic math and computation skills, along with flexibility and the ability to work collaboratively.
• Detail-oriented with the ability to track multiple projects and deadlines.
• Proficiency in Microsoft Word (high-level skills) and Excel (intermediate-level skills) is a must, with knowledge of PowerPoint, Adobe Acrobat, BlueBeam Revu, and Access desired.

Who We Are:
WSB is a leading design and consulting firm specializing in engineering, community planning, environmental, and construction services. We're passionate about providing innovative solutions for the places, spaces, and systems that shape our world.

With services in more than 30 complementary areas across the nation, we're committed to making a positive impact in everything we do.

WSB does not accept resumes from third parties.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Come join us and be part of something extraordinary at WSB

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