- Answers and directs call appropriately.
- Coordinates meeting schedules and appointments as related to departmental activities.
- Maintains operation of the clerical service including, but not limited to typing, filing and transcription.
- Maintains all office supplies and equipment, including tracking inventory and ordering supplies.
- Assists in the development of pertinent materials needed for the various reports and projects as requested by the Chief of Trauma or Trauma Operations Manager. This includes typing, reproducing and distributing material.
- Makes requests for internal services (i.e. Media services, print shop, meeting rooms, etc.) in a timely manner and cancels when appropriate.
- Responsible for preparing for, setting up AV support, attending, taking meeting minutes and providing general clerical support at meetings.
- Assist with resident communication and education via online platforms.
- Assist with the coordination of travel schedules and reservations for all members of the Trauma Office.
- Prepares bi-weekly payroll via Clairvia and PeopleSoft (Hospital based programs) for team members in the department.
- Enter Trauma Surgeon on call schedule into AMION.
- Generate vendors purchase orders and submit to accounts payable.
- Updates and maintains all confidential and administrative files, conference and committee records in a concise and orderly system.
- Assists the Trauma Operations Manager in the preparation for ACS-COT & the Joint Commission DSC site surveys.
- Plans and organizes work to provide an efficient workload.
- Assists the Trauma Operations Manager with functions including budget development and monitoring and program maintenance functions.
- Applies for and maintains Continued Medical Education (CME) certifications for trauma related programming that is in place for the department as requested/needed in order to ensure continued department compliance.
- Provides office assistance to the Department of Surgery when requested.
- Other duties and/or projects as assigned.
- Adheres to HMH Organizational competencies and standards of behavior.
- High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
- Minimum of 3-5 years of clerical experience, Medical Terminology.
- Proficiency with Microsoft Word, Excel and PowerPoint.
- Proficiency with dictation and transcription.
Trauma Clerical Coordinator- FT- Day - Hackensack, United States - Hackensack Meridian Health
Description
Overview
"Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change."
Come join our Amazing team here at Hackensack Meridian Health We offer EXCELLENT benefits, Scheduling Flexibility, Tuition Reimbursement, Employee Discounts and much more
The Trauma Clerical Coordinator performs the coordination and management of departmental operations related to clerical services. Takes a pro-active role in facilitating the smooth operation of the office. Consistently performs duties with little or no supervision. Maintains supplies and orders as necessary. Displays resourcefulness in the completion of daily tasks and special projects.
Responsibilities
Qualifications
Our Network
Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility
As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.