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  • Administrative Office Manager - Santa Ana - Sevita

    Sevita
    Sevita Santa Ana

    3 weeks ago

    Sevita background
    Description

    Job Title: Administrative Office Manager

    About Us:

    NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. We offer a range of programs in various locations and community-based settings, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

    We have a myriad of career options to move up and across the organization, making this role a great place to start in our company. Critical to our success, this role exemplifies the wonderful mission-driven work we do here every day at NeuroRestorative.

    If you desire to work for a company that actively improves the lives of the individuals it serves, apply now.

    About the Role:

    This is a full-time position as an Administrative Office Manager, responsible for supervising administrative and support services for a larger state or multi-state business unit.

    The Office Manager will supervise Office Coordinators and other support positions, providing general administrative support, office management, and may be responsible for supervision of processing activity including purchasing, accounts payable, accounts receivable, payroll, and information technology.

    This employee works at the state or operating group office level, generally working full-time in a supervisory and professional capacity, and may perform limited clerical or processing duties.

    Responsibilities:

    Office Management:

    1. Organizes, manages and maintains physical office space; corresponds with landlord as required.
    2. Clerical: Responsible for supervision and oversight of clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams including operations, quality improvement, human resources and finance.
    3. Maintains systems for current licenses, leases, contracts and agreements.
    4. Maintains and manages data bases and mailing lists; maintains organizational charts.
    5. Arranges events and meetings for management team.

    Human Resources:

    1. Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.
    2. Employee Safety: Oversees office compliance for employee safety workers' compensation programs and OSHA compliance.
    3. Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.

    Procurement:

    1. Approves and orders supplies and equipment for operating group and/or state office; manages spending for budgetary compliance.
    2. Orders, distributes and manages inventory of gas and company purchasing cards.
    3. Accounts Payable: Manages local accounts payable processing; handles vendor relations
    4. Assists with travel and hotel arrangements.

    Information Technology:

    1. Support: Acts as liaison with IT department; assists with local troubleshooting
    2. Manages or assists with technology set-up for operating group and/or state office.
    3. Orders, distributes, and manages inventory for employee computers, Purchase cards, and other IT equipment

    Other:

    • Performs other related duties and activities as required.

    Supervisory Responsibilities:

    • Supervises Ancillary and Activities staff

    Minimum Qualifications:

    The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job:

    • Associates degree in related field.
    • 1-3 years of administrative and supervisory experience. Proficiency in accounting and basic computer skills and applications are required.

    Certificates, Licenses, and Registrations:

    • Current driver's license, car registration and auto insurance if driving on behalf of the Company.

    Physical Requirements:

    • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

    About Sevita:

    We are a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

    We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

    About Our Commitment to Diversity and Inclusion:

    We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.


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Administrative office manager