Director, Procurement Services - Prairie View, United States - Prairie View A&M

Description

Job TitleDirector, Procurement Services & Contract AdministrationAgencyPrairie View A&M UniversityDepartmentProcurement & Disbursement ServProposed Minimum SalaryCommensurateJob LocationPrairie View, TexasJob TypeStaffJob DescriptionThe Director for Procurement Services and Contract Administration, under general direction of the Executive Director, manages and supervises staff to ensure all processes and functions for Procurement, Services and Contract Administration are complete.

This position provides oversight to the Procurement and Contracts units of PDSV, which includes the Historically Underutilized Business (HUB) Program.

The position is directly responsible for the contracts and HUB functions. Supervises activities of staff and assists with training and professional development.


Responsibilities:

Responsible for providing managerial direction and control for the activities in Procurement, Contract Administration and the Historically Underutilized Businesses (HUB) Program.

Provides oversight and establishes internal policies and procedures related to the procurement of goods and services and contracting practices.
Responsible for providing managerial direction and control for the activities in Procurement, Contract Administration and the HUB Program.
Provides oversight and establishes internal policies and procedures related to the procurement of goods and services and contracting practices.
Plans, directs and reviews the activities and operations of Procurement Services.
Leads the development and execution of the strategic direction for the department.
Develops objectives and activities based on department goals.
Develops, maintains, and implements department policies and procedures.
Oversees and participates in the hiring and evaluation of department staff.
Supervises directly and through subordinate supervisors all department staff.
Participates in planning, developing and administering department budget.

Oversees the development, implementation, communication and interpretation of federal and state laws and Procurement Policies & Procedures to Senior Management.

Generates and maintains required documentation and reports.
Directs the preparation and review of all contractual documents for the University.
Manages the overall review and accuracy of the formal bid tabulation, value assessment, and final award decisions.

Reviews, prepares, interprets, and negotiates various documents and/or contracts including specifications for bidding, purchasing agreements, lease/purchase agreements, conflict of interest policies, and computer software programs.

Evaluates and approves exceptions to the bidding process.
Establishes and maintains strategic business relations with university administrators and vendors.
Identifies potential HUB vendors using electronic resources, attending vendor fairs, minority business councils, etc.
Coordinates vendor forums, mentor-protg program, or other events to educate and provide exposure for HUB vendors.
Advises officials on administration of major service contracts.
Generates, prepares and analyzes various purchasing data to identify cost saving opportunities and maximum value for the University's resources.
Develops projections for future needs in order to meet the needs and economy of the department and the university.
Reviews all formal solicitation protests and contract claims, and advises executive director on appropriate university response.
Collaborates and communicates with variable levels of University leadership and business partners.
Serves as lead point-of-contact for University procurement audits.

Leads in the development of effective procurement and contract administration strategies to best achieve institutional goals as specified by the Board of Regents and Senior Management.

Uses strategic sourcing tools and techniques to deliver data-driven best value contracts for the University.
Oversees the University's Historically Underutilized Business (HUB) Program. Ensures compliance with the University's good faith efforts.
Develops strategies to improve participation with historically underutilized businesses.

Ensures University is represented with regard to HUB initiatives and oversees the University's reporting requirements related to historically underutilized businesses.

Ensures University representation at forums, professional conferences, procurement seminars, A&M System Procurement/HUB Meetings, vendor expositions and as contractual liaison between contractors, sub-contractors, tenants and customers.

Provides managerial direction and control of Purchasing, Contract Administration, Document Management and Special Project Management for the Executive Director for Procurement and Disbursement Services.

Performs other related duties as assigned.


Education and Experience:
Bachelor's degree in applicable field.
Five (5) years of related managerial experience.

Ten (10) years of experience in Business Administration, Procurement,Contracts or Supply Chain ManagementKnowledge, Skills and Abilities :
Analytical and strategic planning skills.
Strong interpersonal and communication skills.
Ability to professionally function in a fast-moving environment.
Certified Texas Contract Developer (CTCD) Certification required within 18 months of employment.

Preferred Education, Registrations, Certifications, and Licenses :
Master's Degree in applicable field.
Experience in state agency Procurement or Contract Administration.
Procurement, Contract Management/Administration or Supply Chain Management Certification.


Job Posting Close Date:

Until FilledRequired Attachments:

Please attach all required documents listed below in the attachment box labeled as either 'Resume/CV or Resume/Cover Letter' on the application.

Multiple attachments may be included in the 'Resume/CV' or Resume/Cover Letter' attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

Resume or Curriculum VitaeCover LetterApplication Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting.

Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above 'Required Attachments' section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted.

Please contact the Office of Human Resource on or before the closing date indicated above at or should you need assistance with the online application process.

Background Check Requirements:
All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.#J-18808-Ljbffr