Events and Communications Manage - Austin - Cohere Life, Inc.

Description

Cohere Life, Inc.


JOB DESCRIPTION:
January 13, 2025

Title:
Events and Communications Manager FLSA Status: Exempt

Reports to:
Events and Communications Director,

Location:
Mueller - Austin, TX

Summary
Mueller is one of the nation's most notable mixed-income, mixed-use communities located in the heart of Austin.

The 700-acre site of Austin's former airport is being transformed into a diverse, sustainable, compatible, revitalizing and fiscally responsible master-planned community.

Mueller is a joint project between the City of Austin Economic Development Department and Catellus Development.

Upon completion, Mueller will feature at least 6,900 single-family and multifamily homes (including more than 1,725 affordable homes), a mixed-use town center district known as Aldrich Street, 5.5 million square feet of prime commercial space, including 750,000 square feet of local and regional retail space, 140 acres of public parks and open space, plus Dell Children's Medical Center, the Austin Film Studios, The Thinkery Children's Museum, H-E-B Grocer and the Austin ISD Performing Arts Center.

The Events and Communications Venue Manager ("Manager") will focus on coordinating and supporting the operations and management of the Branch Park Pavilion, an expertly crafted multi-purpose event space designed for a wide array of events while providing management support to Mueller's community-wide communications, engagement initiatives, and event operations This role helps ensure clear and consistent community messaging, marketing initiatives, well-executed events, and effective day-to-day community activation.

Scope

• Serve as the primary point of contact for Branch Park Pavilion reservations; manage Honeybook facilitate site visits, contract execution, ensure insurance requirements met and respond to general event questions.
• Plan, Coordinate and oversee successful execution of a variety of events: weddings, corporate functions, community gatherings, marketing programs, etc...
• Identify and secure vendors to support events (e.g. catering, tables, chair, and stage rentals).
• Maintain an annual maintenance and operations calendar; coordinate amenity services, repairs, preventive maintenance to maximize the useful life of all amenity resources.
• Develop and manage an annual operating budget and event proformas, oversee invoicing, payments, refunds, and reimbursements.
• Ensure all events comply with local regulations, safety standards, and POA policies.
• Foster relationships with local businesses, vendors and community organizations to enhance the venue's offerings and community presence.
• Identify, vet and secure appropriate vendor partners in support of programs and events; negotiate pricing and agreements; secure required insurance certificates, liability waivers and related documentation.
• Collaborate with internal and external partners to ensure communications and key message points are in alignment with overarching objectives.
• Oversee the permitting and licensing ensuring compliance with city, county and state regulations.
• Supervise and support the Communications and Engagement Coordinator, providing direction on workload priorities, event logistics, community outreach, and content development.
• Review and approve communications related to events and programs, including newsletters, website updates, and promotional materials to ensure accuracy and consistency.
• Provide leadership and oversight for community engagement efforts by supporting the development of the engagement plan and directing the Communications and Engagement Coordinator in the execution of programs, activities, and resident outreach

Attributes
Key attributes for a successful Event Venue Manager include, but are not limited to the following capabilities, qualifications and performance skills:

• Passion for people; ability to engage in authentic, meaningful ways.

Creative:
imaginative and resourceful.


Collaborative:
fosters partnership and reciprocity among internal and external stakeholders.

• Leads by example; models the way; coaches and develops team.
• Excellent interpersonal skills.

Diplomatic:
seeks to understand all sides of complex issues.

• Expeditious; implements decisions and follows through.

Focused:
organized, efficient, detail oriented.

Flexible:
adaptable to changing dynamics and priorities.


Professional:
tactful, positive.

• Proactive and solutions oriented approach to addressing challenges and ensuring stakeholder satisfaction.

Requirements

• Three to five years of progressive experience in hospitality, event management, recreation management, non-profit management or related field with transferable skills
• Strong organizational and time-management abilities, while managing multiple events with competing priorities simultaneously.
• Experience working in a master-planned community, homeowners association, or similar community-focused environment is highly desirable.

Proficiency in a wide range of software tools, including Microsoft Office Suite, social media platforms (Facebook, Instagram, Twitter). Experience with WordPress or others content management systems required.
Work Environment

The Event Venue Manager should expect to:

• Work a flexible schedule, including evenings, weekends and some holidays.
• Comfortable working outdoors in varying weather and being on feet for extended periods of time.
• Provide one's own transportation for off-site programs, meetings with partners, picking up necessary supplies, etc.; must have a current drivers' license and an acceptable driving record.
• Frequently lift and/or move up to 30 pounds and be on feet for extended periods.

Operating Principles

In furtherance of our mission team members will:

• Instill a sense of fun and enthusiasm into everything we do.
• Encourage a dynamic collaboration between internal and external stakeholders.
• Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer-service.
• Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
• Embrace the vision, goals, and aspirations of Cohere.

Job Type:
Full-time


Pay:
$65,000 - $75,000


Benefits:

• 401(k)
• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Time Off

Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Salary Description