- Performs the major clerical functions assigned to the office; takes and screens incoming phone calls, types correspondence and required reports, develops spreadsheets as required to track and maintain financial or other quantitative data; maintains records and files.
- Assembles data and materials required for meetings, types, proofreads, makes and distributes copies; makes any necessary meeting arrangements; takes minutes as required.
- May prepare, or assist in preparing information or data for board meetings; and/or assist with preparation of information for major yearly tasks of the district.
- May perform various tasks associated with financial matters of the district, such as; payroll, collection, disbursement and/or deposit of monies, payment of bills; maintaining required records.
- Develops and distributes schedules and makes and/or coordinates arrangements (or assists) for various district functions or events.
- Initiates purchase orders as may be required for supplies, equipment for the office or for special functions that are the responsibility of the office.
- Makes travel arrangements and tracks and processes expense reimbursements for office.
- Responds to various parents, teachers, students and administrators inquiries and provides information and assistance necessary to meet their needs.
- Accesses, inputs and/or retrieves information from computer system or other sources as requested.
- Assists other administrators as necessary to cover for absences or complete special projects.
- Sitting, walking, standing, stooping or crouching to access file drawers, talking, hearing.
- Normal mental attention with clarity of vision at 20 inches or less as well as 20 feet or more required.
- Nominal physical effort required ranging from moving very light (1 to 5 lbs.) items by hand to rarely moving light to average (5 to 60 lbs.) boxes of paper and other supplies with assistance.
- Apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Deal with problems involving several concrete variables in or from standardized situations.
- Perform the basic functions of arithmetic; add, subtract, multiply and divide all units of measure. Compute ratio, rate and percent. Draw and interpret bar graphs.
- Perform reading, writing and speaking at a basic level.
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Secretary to Assistant Superintendent - Florissant, United States - Hazelwood School District
Description
POSITION TITLE: Secretary to Assistant SuperintendentREPORTS TO: Assistant Superintendent
POSITION SUMMARY: Performs a wide variety of secretarial, clerical and administrative duties to assist and support an Assistant Superintendent in accomplishing the functions assigned to his/her area of responsibility.
FUNCTIONS OF THE JOB
Essential Functions
Normal office conditions.
POSITION QUALIFICATION REQUIREMENTS
Knowledge: Knowledge of stenography, administrative secretarial practices, accounting, or a variety of office procedures; operation of office equipment such as a personal computer and related, often highly specialized, software requiring some advanced skills knowledge. Equivalent to high school plus additional specialized training.
Experience: Over 3 years up to and including 5 years.
Skills and Abilities which may be representative but not all inclusive of those commonly associated with this position
Personal computer and related software, typewriter, calculator, fax machine, photocopier.
*Hazelwood School District is an equal opportunity employer.