Deputy Clerk I - Augusta, United States - City of Augusta GA

Description

Salary: $30,427.00 Annually

Location : Augusta, GA

Job Type: Full Time Permanent

Job Number:

Department: CLERK OF COURT

Opening Date: 04/22/2024

Closing Date: 6/30/2024 11:59 PM Eastern

DESCRIPTION

Records and processes documents and records pertaining to civil and criminal actions filed in the Richmond County Clerk of Superior, State, and Juvenile Court.
PRINCIPAL DUTIES AND RESPONSIBILITIES

• Performs data entry in specialized program applications: scans, indexes and records court case information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems.
• Receives funds collected into the court, including funds collected from fees, fines, restitutions, garnishments, returned checks and other actions.
• Prepares case files for each case; assigns case numbers; records court dates, docket information, and other pertinent data on files; updates files as needed. Retrieves case files in preparation for court; organizes files in the appropriate sequence; arranges documents in files accordingly; and forwards to the court.
• Dockets various actions filed in the court, reviews documents for complete information; receives for filing, enters data into departmental computer, posts to appropriate docket, forwards copies of documents to involved parties; and processes for further action.
• Provides information to departmental personnel, attorneys, and the general public; confers with supervisors and judicial personnel in the interpretation of law; utilizes various books, manuals, and other publication in the performance of assigned duties.

MINIMUM REQUIREMENTS

Education: High school diploma or G.E.D. {Please note: Upon job offer, you will be required to provide proof of education. Be sure to have the appropriate documents readily available.}

Experience: Two (2) years of experience in the areas of administrative legal assistance, clerical, court support, or related field.

Preferred (in addition to the minimum requirements): Associate's degree.

Knowledge/Skills/Abilities:

• Demonstrated ability to independently perform a full range of municipal code enforcement and compliance duties.
• Read, understand, interpret, apply, and explain applicable codes, ordinances, regulations, policies, and procedures related to assigned area.
• Inspect and identify violations of applicable codes and ordinances.
• Enforce pertinent codes, ordinances, laws, and regulations with impartiality and efficiency.
• Respond to inquiries, complaints, and requests for service in a timely and tactful manner.
• Work in potentially confrontational settings and use accepted and appropriate techniques to ensure safety.
• Considerable knowledge of county codes, legal processes, construction or trade codes, zoning, and other related codes.
• Familiarity with geography of Augusta-Richmond County.
• Proficiency in tracing ownership of buildings and/or land, performing inspections and extensive investigative work related to all ordinances and codes, reading maps, charts, and computerized databases.
• Mastery of operating computer and standard office equipment Microsoft Office Suite.
• Good communication skills, both oral and written, with the ability to speak at public meetings when necessary.

Certification(s): N/A

Licensing: Must possess and maintain affirmation as a sworn Deputy Clerk of the Court according to area of assignment.

PERFORMANCE APTITUDES

• Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
• Equipment: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Math: Requires the ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring.
• Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
• Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

OTHER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Augusta-Richmond County's comprehensive benefit package includes:

Vacation

Holiday

Sick

Medical

Dental

Vision

Life

Long-Term Disability Insurance

Pension

For a more detailed overview of our benefit package, please visit our website below:

01

Are you a current employee of Augusta Richmond County?

• Yes
• No

02

Which of the following best describes your level of education? {Please note: Upon job offer, you will be required to provide proof of education. Be sure to have the appropriate documents readily available.}

• No High School Diploma or GED
• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree

03

Which of the following best describes your level of experience in the areas of administrative legal assistance, clerical, court support, or related field? (Please be sure experience is evident on your application.)

• No experience
• One year of experience
• Two years of experience
• Three years of experience
• Four or more years of experience

Required Question