Business Operation Analyst - Irving, United States - Matheson Tri-Gas

Description

JOB

SUMMARY
Manages the Concur System which
is for expense reimbursement and travel. Manages the AppZen expense review
software. Manages the Company Credit Card Travel and P-CARD programs.

Reconciles all employee's cards to expense
reports.

Main point of contact for
employees while traveling if they incur and issues. Works with Internal Audit
on all reported infractions.

Reports
all non-exempt employee hours to the team - vacation, sick, personal, regular
and overtime hours.

Reports
back-office safety hours monthly. Backup Administrator on Bank Accounts as
well as primary Wire Payment Approver. International Billing for intercompany
expense transactions.

Supports team
members in the Internal and External audits. Back-Office time keeper for
non-exempt employee's backup for all Irving office.

Coordinator for Breakroom and all catering
functions for Irving Corporate office.
Back-up Administrator on other departmental software.

Trainer for the company on the Concur
system and Global Card access including preparing training material.

Essential
Functions

Essential Function
System Administrator - Concur,
Works (BOA), BOA, Time Keeper, AppZen, Global Access
Trainer - Expense Reimbursement,
Travel, Credit Card, Global Access, Timekeeper
Required Standard Reports for
management as well as adhoc as requested.
Coordinator for Breakroom and
Office Catering functions as requested from the Controller.
Prepare and maintain training
material as the system administrator. Including training the users
Reconcile the P-CARD and Expense
Reports to the Corporate Cards as well as suspend as needed.
Schedule Guest/interview
bookings on Concur
Main Contact with Direct Travel
Order Flowers and Food as needed
for employee life events
Consolidate the international
travel cards and bill for intercompany activity

Required
for All Jobs
Performs other duties as assigned
Complies with all policies and
standards
Fire Warden for the Back-Office
in Irving
Sufficient in Excel, Word and
other Microsoft Products
Good communicator verbal as well
as written

QUALIFICATIONS
Education
Education Level

Education Details

Req/Pref

Associates Degree

Required

Bachelors Degree

Preferred

Work Experience
Experience

Experience Details

Required/Preferred

7-9 years

Corporate office work environment; direct exposure to travel and corporate card programs

Preferred

4-6 years

Corporate office work environment

Required

1-3 years

Office Work Experience

Required

Knowledge,
Skills and Abilities

Sufficient in Excel, Word and
other Microsoft Products
Travel Software aptitude
Banking Software aptitude with
corporate card programs and payment processing
Licenses
and Certifications
Licenses/Certifications

Licenses/Certification Details

Time Frame

Required/Preferred

N/A


PHYSICAL
DEMANDS/WORKING CONDITIONS

Physical Demands Category:
Corporate Office environment.
Physical
Demands

A thorough completion of this
section is needed for compliance with legal standards such as the Americans
with Disabilities Act.

The physical requirements described here are
representative of those that must be met by an employee to successfully
perform the essential functions of this job.
Physical Demand

N/A

Rarely

Occasionally

Frequently

Constantly

Weight

Stationary Position

X

Move/Traverse

X

Stationary Position/Seated

X

Transport/Lifting
X

Transport/Carrying

X

Exerting Force/Pushing

X

Exerting Force/Pulling

X

Ascend/Descend

X

Balancing

X

Position Self/Stooping

X

Position Self/Kneeling

X

Position Self/Crouching

X

Position Self/Crawling

X

Reaching

X

Handling

X

Grasping

X

Feeling

X

Communicate/Talking

X

Communicate/Hearing

X

Repetitive Motions

X

Coordination

X

Travel Requirements
Estimated Amount

Brief Description

10%

Run local errands for catering, celebrations and office supplies

1%

Rarely travel to location to perform training, as needed

Mental Demands
Working Condition

N/A

Rarely

Occasionally

Frequently

Constantly

Matheson is an Equal Opportunity Employer that
complies with the laws and regulations set forth under EEOC..

All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
sexual orientation, gender identity, national origin, disability or protected
veteran status.


EOE AA
M/F/VET/Disability

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