Transaction Coordinator - San Diego - Marcus and Millichap

Description

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2024, the firm closed 7,836 transactions with a sales volume of approximately $49 billion.

The Transaction Coordinator supports the accurate and timely processing of real estate transaction documentation. This role is responsible for maintaining transaction records, coordinating with internal teams, and ensuring smooth documentation workflows.

Responsibilities

• Pre-Listing
• Request Due Diligence from Client
• Abstract Due Diligence Material & Label Properly into Client Folder
• Abstract Lease & Provide to Marketing Team to Create Marketing Material
• Create Listing Agreement + State Legal Documents
• Listing
• Onboard Listing to MNET, Crexi, Costar, Personal Website
• Create Marketing Piece for LinkedIn & Email Database
• Order Title
• Confirm whether Lease has a ROFR, ROFO and Process
• Coordinate Process of Opening Escrow
• Escrow Timelines
• Contact Sheets
• Coordinate Third Party Orders (Phase 1, Survey, Zoning Report, Appraisal) & Coordinate Site Visits with Seller/Tenant
• Order / Request Estoppel + SNDA
• Follow Timelines to Make sure all parties are abiding by the contract
• Coordinate Process of Closing Escrow
• Submit Commission Demand
• Request / Update Insurance with Buyer + Lender Added as Additionally Insured
• Troubleshoot / Overcome Objections
• Process Tenant Notice Letter
• Process Rent Coordination w/ Buyer (If we represent buyer)
• Submit Closing Internally with Requested Documents
• Create Closing Marketing Piece for LinkedIn & Email Database
• Evaluation / Process Comps
• Identify Closed Comps and Abstract Necessary Data
• Identify On-Market Comps and Abstract Necessary Data

Qualifications

• High school diploma required; an associate degree is preferred and considered a plus.
• Two (2) years of experience in administrative support, transaction coordination, or revenue operations.
• Proficient in Microsoft Office Suite, Excel & InDesign.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks under tight deadlines.
• Ability to maintain confidentiality and handle sensitive information
• Familiarity with real estate closing documents is a plus.

$22 - $25 an hour

The anticipated compensation range for this role is $ per hour. The final compensation offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.