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Corporate Reception Coordinator - Portsmouth, United States - SigSauer
Description
Job Description
Job DescriptionCorporate Reception Coordinator
SIG SAUER, Inc. is a leading provider and manufacturer of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training. For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision. Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens. Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy and is named Headquartered in Newington, New Hampshire, SIG SAUER has over 3,200 employees across twelve locations in three states and is a certified Great Place to WorkTM. For more information about the company and product line visit:
Position Summary:
The Corporate Reception Coordinator holds a pivotal role as the initial point of contact for our organization, carrying significant responsibility. This role entails warmly welcoming and directing visitors, managing inbound and outbound communications, and successfully executing various administrative duties in support of both the Human Resources Department and the broader organization.
Job Duties & Responsibilities:
• Greet and welcome visitors in a warm and professional manner.
• Answer, screen, and forward incoming phone calls.
• Manage and maintain the front desk to reflect the professionalism and brand of the company.
• Manage conference rooms, schedules, and changes along with ensuring they are ready for meetings.
• Handle basic inquiries and direct more complex inquiries to appropriate staff members.
• Record Greetings/Special messages in voicemail system.
• Provide internal communication via company intercom system.
• Processing incoming and outgoing mail, maintain postage machine funds and supplies.
• Maintain employee telephone list.
• Ensure the confidentiality and protection of sensitive information.
• Scan incoming invoices to Accounts Payable.
• Process outgoing FEDEX shipments and maintain supplies for FEDEX and USPS.
• Maintain Emergency Evacuation List for HR.
• Organize and maintain yearly Food Drive and other similar events.
• Prepare Monthly Employee Service Award packets and cards or distribution.
• Other duties/projects as assigned.
Education and/or Experience:
• High School Diploma or GED, Associates or Bachelor's degree preferred.
• Minimum of 1 year of professional office experience, preferably in a customer facing role.
• Proficiency with office equipment, including computers, phone systems, mail systems and MS office or similar software.
• A positive attitude, exceptional customer service skills, and strong communication and interpersonal abilities are key.
• Strong organizational and multitasking abilities.
• Punctuality and consistent attendance are essential.
Working Conditions:
• Able to lift up to 25 pounds
• Must wear Personal Protective Equipment (PPE) which is required in designated areas.
SIG SAUER, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
