Correctional Office Assistant at Sheridan Correctional Center - Lake Land College, IL

Description

Provide support services to the Correctional Center Educational Programs

Essential Job Functions:

• Prepare memorandums and letters as required.
• Prepare spreadsheets and enter information pertaining to expenditures on provided software.
• Create and maintain student records and files.
• Maintain time records on all full and part time employees.
• Provide student and registration information to the office of the Executive Dean for input on the campus computer system.
• Prepare monthly time summaries for all programs.
• Input attendance assignments and other information on OTS as required.
• Create and maintain vocational reporting records as required.
• Provide needed information for employee action forms as required.
• Maintain HS/GED request records as required.
• Prepare Purchase Orders and requisitions as required.
• Provide information to the office of the Executive Dean to update Mid Term and grade rosters as required.
• Prepare attendance forms for full and part time students.
• Create and maintain file system on all correspondence.
• Be on site a minimum of 37.5 hours per week (30 minute lunch).
• Arrive at work site prior to beginning of established shift.
• Attend both college and facility staff meeting as required.
• Attend training as required.
• Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.
• Conduct oneself in a professional manner.
• Prepare financial reports under the direction of the Associate Dean as required.
• Notify supervisor well in advanced of absence.
• Abide by D.O.C. and Lake Land College regulations at all times.
• Provide assistance in preparing classroom materials for instructors as required.
• Answer phones and direct calls as required.
• Act as receptionist in College area and direct traffic as required.
• Assist institutional personnel during emergency situations.
• Assist in preparation of EGCC Forms on the eligible students in programs.
• Input information on OTS for Tuition Reimbursement Program as required.
• Review attendance records to ensure compliance with EGCC requirements.
• Assist in administering College Admission Testing as required.
• Maintain equipment assigned area.
• Maintain accurate control of keys on assignment.
• Other duties as assigned.

Education Requirements:

• Associate degree preferred.

Experience Requirements:
Computer, Bookkeeping Experience, and Report Writing required.


Knowledge:
Knowledge of software and computer operation required. Book keeping and clerical functions required.


Skills:
Highly developed computer skills required. Good communications skills required.


Personal Requirements:
Good Interpersonal Skills.