Administrative Assistant/Office - Sacramento, CA, United States - California Department of Public Health (CDPH)

Description

The incumbent works under the direction of the Staff Services Manager I, Administration Manager, Office of Communications.

COMMS Administration is the centralized location for administrative and analytical functions that provides support for the division's budget, contracts, personnel, procurement, business services, and special projects.

The Administrative Assistant I (AA I) serves as the administrative and secretarial support for the Executive team (Deputy Director and Assistant Deputy Director) and program leads.

Under the direction of the Staff Services Manager I, the AA I assists the Executive team with administrative detail and ensures assignments are performed accurately, timely and completely.

The position requires that the incumbent develop and maintain a thorough knowledge of varied and complex administrative policies, procedures, and departmental operations; The AA I performs a variety of moderately difficult tasks and the consequence of these activities is critical to ensure the office's daily functions and long-term capabilities in an accurate, timely, and effective manner when communicating department policies and positions to internal and external sources.

The attached duty statement indicates whether this position is eligible for telework.

All employees who telework are required to be California residents in accordance with Government Code 14200, and may be required to report to a CDPH office, when needed.

Please let us know how you heard about our position by taking this brief survey:


ADMINISTRATIVE ASSISTANT I
Additional Documents

Job Application Package Checklist

Administrative Assistant Classification:

ADMINISTRATIVE ASSISTANT I
$Telework:
Hybrid


Job Type:
Permanent, Full Time

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California's diverse people and communities.

We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees.

In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

The California Department of Public Health (CDPH) works to protect the public's health in the Golden State and helps shape positive health outcomes for individuals, families and communities.

The Department's programs and services, implemented in collaboration with local health departments and state, federal and private partners, touch the lives of every Californian and visitor to the state 24 hours a day, 7 days a week.

With a focus on the future, CDPH is transforming into a continuously improving, agile organization that adapts to a growing science of public health and California's dynamic environment to continue our long history of public health successes.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY).

Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.
A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing.

Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below.

When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Classification & Certification Unit
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Classification & Certification Unit
Required Application Package Documents

The following items are required to be submitted with your application. Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at
Any applications received that do not provide a written response to the SQ may be rejected.
Other - A Cover Letter is required and must be submitted with your application package.
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Assist on special projects
Research, prepare, and/or review confidential information
Develop Standard office procedures
Organize meetings and prepare meeting materials
Benefit information can be found on the CalHR website and the CalPERS website.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.


Hiring Unit Contact:
to the Department's EEO Office.

EEO Office
(TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Applications without an SQ or include an SQ that does not directly answer all the items below will not be considered.

What skills do you believe are most important in the role of an administrative assistant and why? Describe your knowledge and experience of Microsoft applications, specifically SharePoint, Teams, and OneNote.

Provide examples of how you interacted with these three Microsoft applications.

If you do not have experience with either, describe your experience with other Microsoft applications such as Outlook, Word, and Excel.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.