Medical Records Technician - Naytahwaush, United States - Department Of Health And Human Services

Description

Summary

This position is a Medical Records Technician located at the White Earth Health Center (WEHC) with duty station located at the Naytahwaush Health Center, Naytahwaush, Minnesota.

This position reports to the Medical Record Administrative Specialist or Designee.

This is an Open Continuous Announcement and applications will be referred when vacancies occur.

Learn more about this agency

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Overview

• Accepting applications
• Open & closing dates

05/01/2024 to 01/31/2025

• Salary

$35,373 - $57,354 per year

• Pay scale & grade

GS - 6

• Help

Location

• Naytahwaush, MN
• Remote job

No

• Telework eligible

No

• Travel Required

Occasional travel - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

6

• Job family (Series)

0675 Medical Records Technician

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Moderate Risk (MR)

• Trust determination process

Suitability/Fitness

• Announcement number

IHS-24-BJ DE

• Control number

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This job is open to

• Native Americans

Native Americans or Alaskan Natives with a tribal affiliation.

• The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3.

The IHS is an Equal Opportunity Employer.

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Duties

• Validates records for completeness, accuracy and integrity.
• Responsible for maintaining the medical records files, requesting inactive medical records from the Federal Record Center in accordance to their current procedure.
• Processes requests for medical information from patient's chart for outside agencies. Applies judgment in determining what is needed, whether the information may be released.
• Scans documents into the Electronic Health Record to keep primary providers aware of current patient status.
• Imports documents from a file folder into the Electronic Health Record.

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Requirements

Conditions of Employment

Must pass pre-employment examination.

Selectee may be subject to a probationary period

U.S. Citizenship is required

Selective Service Registration is required for males born after 12/31/1959

Selectee(s) are required to have a viable bank account at a financial institution for electronic direct deposit of salary payment.

This is a designated position covered by Public Law , requiring contact or control over Indian children.

Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.

Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities.

COVID-19 vaccination is required for all selectees prior to entrance on duty.

Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit

Background Investigation:
If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire.

After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position.

The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work.

If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.

You may be subject to a credit check as a part of the background investigation process.

Qualifications


OPEN CONTINUOUS:

This Open Continuous Announcement (OCA) allows acceptance of applications throughout the year with eligible applicants being placed on the OCA register and referred for consideration when vacancies occur.

Your resume and any documents submitted will be retained for three months and may be used at any time during this period.

After 8 months, you must reapply to this announcement in order to be considered.

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social).

You will receive credit for all qualifying experience, including volunteer and part time experience.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

MINIMUM QUALIFICATIONS:
Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:

GS-04: 1 year of General Experience OR 2 years above high school.

GS-05: 1 year of Specialized Experience equivalent to at least the GS-04 Grade Level OR 4 years above high school.

GS-06: 1 year of Specialized Experience equivalent to at least the GS-05 Grade Level.


Specialized Experience Defined:

GS-05: Reviewing medical records in a clinic or hospital setting insuring files are complete and documents are filed correctly; scanning documents into an electronic health record; & preparing correspondence for fax, mail, or personal pickup.

GS-06: Receiving, scanning, indexing, and filing of non-electronic medical and administrative information and forms; ensuring clinical and administrative forms are scanned and integrated into the Resource and Patient Management System (RPMS); & conducting quality audits and verifying the integrity and overall quality of scanned images.

General Experience:

Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

Specialized Experience:

Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

Education

This position has an education requirement.

You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades.

Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited.

Applicants can verify accreditation at the following website:

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit

Additional information

Per IHS policy (SGM IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required.

Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed.

Additional selection(s) of candidates may be possible within 90 days from the date the certificate of eligibles was issued for this announcement.

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.

IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service.

This credited service can be used in determining the rate at which they earn annual leave.

This position is covered by a Bargaining Unit.

Recruitment or relocation incentives may be authorized. At least a 6 month service agreement will be required.

This position has promotion potential to the GS-06 grade level.

Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval.

Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.

Read more

• Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

If you meet the minimum qualifications requirements for this position, your application will be evaluated and rated under Category Rating selection procedures.

Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job.

Qualified candidates will be assigned to a quality category.


The quality categories are:
Best Qualified, Well Qualified, or Qualified. Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles.

Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

Please follow all instructions carefully. Errors or omissions may affect your eligibility.

To determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions.

You will be rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions will be evaluated against the duties you provided in your resume, along with your submitted documentation to determine your ability to demonstrate the following.

• Interpersonal Skills
• Manages and Organizes Information
• Planning and Evaluating
• Reasoning

The following links below provide information on how you may be eligible for various hiring authorities.

If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance.

CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100.

Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Workforce Restructuring Career Transition website at:
CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.

• Veterans, i.e. (VEOA, VRA, and 30% or more disabled) -
• Career Transition Assistance Program (CTAP) -
• Interagency Transition Assistance Program (ICTAP) -
• Schedule A Appointments for the Disabled -

Click here to view vacancy questions:

You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the cut-off date(s) as indicated below:

IT MAY BE EXTENDED OR CLOSED PRIOR TO THE CURRENT CLOSING DATE.

APPLICATIONS MUST BE SUBMITTED BY 11:59 EST TUESDAY TO BE CONSIDERED, FIRST CUT OFF DATE FOR APPLICATIONS IS EVERY TUESDAY THERE AFTER.

• Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Resume:

You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.

If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties.

Include name and address of employer; supervisor name and telephone number.

Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:

Indian Preference Applicants:

If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records.

For detailed instructions, see form BIA-4432.

Refer to BIA-4432 link: When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.

Veterans Preference:
If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application ) along with the appropriate supporting documentation.

For additional information regarding Veterans Preference visit:
Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below:

Transcripts:

You are encouraged to submit copies of transcripts (official or unofficial) although not required at the time of application.

You must list your courses including titles, credit hours completed, and grades. Official transcripts will be required after tentative selection and prior to issuing an official job offer.

Licensure, Certifications:
Applicants should list their license/certifications on their resume, along with the expiration date, if applicable. Certification of licensure/certification will be required after tentative selection and prior to issuing an official job offer.

You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the cut-off date(s) as indicated below:

IT MAY BE EXTENDED OR CLOSED PRIOR TO THE CURRENT CLOSING DATE.

APPLICATIONS MUST BE SUBMITTED BY 11:59 EST TUESDAY TO BE CONSIDERED, FIRST CUT OFF DATE FOR APPLICATIONS IS EVERY TUESDAY THERE AFTER.

Your resume and any documents submitted will be retained for three months and may be used at any time during this period.

After 8 months, you must reapply to this announcement in order to be considered.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

• Click 'Apply' to create an account or log in to your existing USAJOBS account.
• Follow the prompts to upload your resume and/or supporting documents.
• Read all Eligibility questions and respond accordingly. .
• Complete the assessment questions.
• Verify all required documentation is included in your application package

For additional questions please see our Frequently Asked Questions (FAQs) found here:

Agency contact information

Roberta Ironmaker

Phone

Email

Address

White Earth Service Unit

40520 County Hwy 34

Ogema, MN 56569

US

Learn more about this agency

Next steps

You can track the progress of your application package via your USAJobs account.

You will receive an acknowledgement from USAJobs that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation.

You will be notified of the status of your application via your USAJobs Account after we conduct a qualification review of your complete application package.

You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration.

We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education.

If you are selected, you will be contacted personally by the human resources office posting this announcement.

If all required documentation is not submitted with your application you will lose consideration.

It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed are received, legible and accurate.

HR will not modify answers submitted by an applicant.

HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners.

In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.

~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~

• Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Criminal history inquiries
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

Help

Required Documents

Resume:

You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.

If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties.

Include name and address of employer; supervisor name and telephone number.

Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:

Indian Preference Applicants:

If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records.

For detailed instructions, see form BIA-4432.

Refer to BIA-4432 link: When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.

Veterans Preference:
If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application ) along with the appropriate supporting documentation.

For additional information regarding Veterans Preference visit:
Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below:

Transcripts:

You are encouraged to submit copies of transcripts (official or unofficial) although not required at the time of application.

You must list your courses including titles, credit hours completed, and grades. Official transcripts will be required after tentative selection and prior to issuing an official job offer.

Licensure, Certifications:
Applicants should list their license/certifications on their resume, along with the expiration date, if applicable. Certification of licensure/certification will be required after tentative selection and prior to issuing an official job offer.

You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the cut-off date(s) as indicated below:

IT MAY BE EXTENDED OR CLOSED PRIOR TO THE CURRENT CLOSING DATE.

APPLICATIONS MUST BE SUBMITTED BY 11:59 EST TUESDAY TO BE CONSIDERED, FIRST CUT OFF DATE FOR APPLICATIONS IS EVERY TUESDAY THERE AFTER.

Your resume and any documents submitted will be retained for three months and may be used at any time during this period.

After 8 months, you must reapply to this announcement in order to be considered.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

• Click 'Apply' to create an account or log in to your existing USAJOBS account.
• Follow the prompts to upload your resume and/or supporting documents.
• Read all Eligibility questions and respond accordingly. .
• Complete the assessment questions.
• Verify all required documentation is included in your application package

For additional questions please see our Frequently Asked Questions (FAQs) found here:

Read more

Agency contact information

Roberta Ironmaker

Phone

Email

Address

White Earth Service Unit

40520 County Hwy 34

Ogema, MN 56569

US

Learn more about this agency

Next steps

You can track the progress of your application package via your USAJobs account.

You will receive an acknowledgement from USAJobs that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation.

You will be notified of the status of your application via your USAJobs Account after we conduct a qualification review of your complete application package.

You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration.

We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education.

If you are selected, you will be contacted personally by the human resources office posting this announcement.

If all required documentation is not submitted with your application you will lose consideration.

It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed are received, legible and accurate.

HR will not modify answers submitted by an applicant.

HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners.

In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.

~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~

Read more

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Criminal history inquiries
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

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Help

Overview

• Accepting applications
• Open & closing dates

05/01/2024 to 01/31/2025

• Salary

$35,373 - $57,354 per year

• Pay scale & grade

GS - 6

• Location
• Naytahwaush, MN
• Remote job

No

• Telework eligible

No

• Travel Required

Occasional travel - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

6

• Job family (Series)

0675 Medical Records Technician

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Moderate Risk (MR)

• Trust determination process

Suitability/Fitness

• Announcement number

IHS-24-BJ DE

• Control number

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.