Executive & Program Assistant - New York - Children's Rights

    Children's Rights
    Children's Rights New York

    1 day ago

    Description

    Executive & Program Assistant

    We are seeking a full-time Executive & Program Assistant to support our active litigation program and support our commitment to government accountability and social justice for children, with a desired start date in the first quarter of 2026.

    Children's Rights is a national advocacy organization that has, for over 25 years, championed the legal rights of children impacted by government systems. Every day, children and their families are harmed by America's child welfare, juvenile justice, education, immigration, and healthcare systems. Children's Rights uses civil rights impact litigation, policy expertise, and public education to hold governments accountable for keeping kids safe and healthy.

    The Executive & Program Assistant provides high-level administrative support to the Executive Director and Chief Program Officer, while serving as a key liaison to the Board of Directors. This role requires exceptional organization, discretion, judgment, and the ability to manage multiple priorities in a fast-paced, mission-driven nonprofit environment. The Assistant supports board governance, internal operations, and organizational communications, and handles a wide range of administrative, logistical, and project-based responsibilities.

    Duties/Responsibilities

    • Manage complex scheduling/calendaring for Executive Director and Chief Program Officer
    • Coordinate travel arrangements for all CR staff
    • Handle expense reporting and reconciliation through Concur, including training new staff, distributing monthly American Express invoices, and coordinating with remote staff
    • Prepare Amex reconciliation reports for Executive Director and Chief Program Officer
    • Assist with scheduling interviews and coordinating logistics for candidate recruitment processes
    • Perform ad hoc research and special projects as requested

    Board of Directors Support

    • Serve as primary administrative liaison to the Board of Directors
    • Coordinate all aspects of board and committee meetings, including scheduling, preparation of board packets, meeting logistics, audiovisual needs, refreshments, and building access
    • Attend full board and select committee meetings and take accurate, timely minutes
    • Manage and respond to board-related correspondence and information requests
    • Fulfill internal and external requests for organizational and governance materials
    • Handle miscellaneous correspondence/communications/occasional drafting of same

    Office and Organizational Operations

    • Coordinate staff meetings, including conference room set-up, room configuration, and audiovisual support
    • Act as organizational administrator for Zoom, including staff training and troubleshooting
    • Distribute daily mail and manage incoming correspondence
    • Coordinate bi-monthly office meetings
    • Provide discrete administrative support for the organization's annual gala and other key events
    • Assist with internal communications and occasional drafting of correspondence or materials

    General Responsibilities

    • Maintain and exercise sound judgment in handling sensitive/confidential information
    • Support organizational efficiency by proactively identifying administrative improvements
    • Perform other duties and take on additional projects as required by organizational needs

    Experience and Qualifications:

    • Bachelor's Degree required
    • At least 5 years' experience providing high-level support to a senior-level executive
    • Excellent communication skills, both written and oral
    • Strong organizational, time-management, and prioritization abilities
    • Demonstrated initiative, attention to detail, and sound judgment
    • High level of proficiency with technology and administrative systems, including Microsoft Office Suite, Adobe, Concur, Zoom, Google Docs, and Dropbox (experience with calendaring tools such as Doodle or Calendly, a plus)
    • Ability to work collaboratively, flexibly, and professionally across teams
    • Strong problem-solving skills, including the ability to anticipate needs and implement solutions

    Supervisory Responsibilities: None.

    Salary/Benefits: Salary range for this position is from $75K to $82K, commensurate with experience. Children's Rights offers an excellent benefits package, including generous PTO, medical, dental, flex spending accounts, and retirement plan.

    Physical and Travel Requirements: Prolonged periods sitting and/or standing at a desk and working on a computer. Travel is not required.

    Location: Downtown Manhattan. Hybrid work environment: May work remotely 2 days per week and must work in the office 3 days per week.

    To Apply: Please upload your cover letter and resume via childrensrights.bamboohr.com/jobs by February 28, 2026. Due to the high volume of submissions, only applicants of interest will be contacted. No phone calls, please.

    Children's Rights is an equal employment opportunity employer, and women, people of color, LGBTQ and gender non-conforming people, people with disabilities, and people with unique lived experience or diverse professional or personal backgrounds and perspectives, are encouraged to apply.

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