Accounting Technician III - Alamosa, United States - Adams State University

Description

Pay Range:

Position Summary:

Office of Adams State University exists to administer the accounting functions of the University in accordance with State, federal and institutional rules, regulations, and procedures.

State of Colorado Classified Position Announcement

Accounting Technician III

SALARY $4, $6,454.00 Monthly

LOCATION Alamosa, CO

JOB TYPE Full Time

JOB NUMBER GYA-P /24

DEPARTMENT Adams State University

OPENING DATE 04/19/2024

CLOSING DATE 4/29/2024 11:59 PM Mountain

FLSA Determined by Position

PRIMARY PHYSICAL WORK ADDRESS

Adams State University 208 Edgemont Blvd Alamosa, CO 81101

FLSA STATUS

Non-Exempt; position is eligible for overtime compensation, however as a condition of employment employees accept compensation time in lieu of payment for any overtime worked.

Department Information

The Accounting Office of Adams State University exists to administer the accounting functions of the University in accordance with State, federal and institutional rules, regulations, and procedures.

Description of Job

This position exists to manage accounts payable, the University's travel program including flight authorization, travel cards, fleet and rental vehicles.

Other duties of this position include:

• Review invoices prior to payment to ensure accuracy.
• Send emails out to agency personnel to verify receipts of goods.
• Compute discounts invoice amount and enter invoice information into the ERP system.
• Verifies billing are correct before submitting payments
• Establishes and revises office procedure to ensure proper completion of agency travel requests and travel reimbursement requests prior to payments.
• Approves the issuance of travel activities on the one card.
• Provide training with regard to travel procedures and travel card usage.
• ensures compliance with State fiscal rules on travel.
• Updates campus travel website with written procedures for travel requests and reimbursements.
• Assist with payroll functions as needed and backs up the payroll manager in their absence.
• Supervises duties assigned to work-study students including scheduling for office coverage.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:
(New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:
(New)

H8B3XX


ACCOUNTING TECHNICIAN III
MINIMUM QUALIFICATIONS:

Experience Only:

Three (3) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

PREFERRED QUALIFICATIONS:

The preferred candidate will have experience with as many of the following as possible:
Experience with ERP systems.
Excellent interpersonal skills.
Strong organizational skills.
Outstanding customer service.
Detail oriented.
Experience with MS Office Suite.

REQUIRED COMPETENCIES:

Strong problem solving skills
Ability to work independently
Ability to make pertinent decisions with autonomy

A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours; will not abuse leave and will follow call-in procedures. the successful candidate will also follow safety guidelines and use personal protective equipment, when required.

Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year.

No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE= 3 mos credit.)

Supplemental Information

All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement.

Candidates who meet the minimum qualifications proceed to the next step.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative.

This form must be delivered to the State Personnel Board by email ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to ; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at under Rules.

*

Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year.

No more that 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE= 3 mos credit.)

*Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

All state classified employees must be hired and promoted through a comparative analysis process.

After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials.

Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.

Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.

This announcement may be used to fill multiple vacancies.

Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets.

Well-informed hiring decisions contribute to this effort.

Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances.

Offers of employment will be contingent upon the completion of an acceptable background check.

The information received in response to a background check will be treated as confidential to the extent provided for by law.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Adams State University is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tracy Rogers, at or call "

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment.

Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, Director Ana Guevara, and/or to the Assistant Secretary for Civil Rights of the Department of Education.

Support resources for sexual misconduct, ASU's sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & Title IX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at These procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment.