Marketing Administrative Assistant - Charlotte, United States - Kimley-Horn

    Kimley-Horn
    Kimley-Horn Charlotte, United States

    2 weeks ago

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    Description

    Overview
    Kimley-Horn has a challenging opportunity in our Charlotte, NC office for an Administrative Assistant to support our Marketing team.

    We are seeking a dynamic, proactive individual to provide administrative support to senior Marketing leadership, Marketing Coordinators, and Graphic Designers on day-to-day and confidential activities.


    Responsibilities

    • Providing administrative support to 5-8 professionals including calendar maintenance, scheduling, filing, expense reports, and travel arrangements
    • Researching venues for meeting or events along with related activities
    • Negotiating with vendors
    • Running occasional errands
    • Traveling occasionally
    • Effectively partnering with other Administrative staff and senior leaders
    • Responding quickly and efficiently to requests for assistance
    • Generating and organizing financial reports
    • Supporting conferences by supplying project materials to outside printers, internally printing, and shipping support materials for events
    • Occasionally printing and copying materials for proposal production, including creating labels and FedEx packages
    • Supply ordering, stocking, and assessing inventory of marketing production center
    • Filing and archiving
    • Other special projects as assigned

    Qualifications

    Position Requirements:

    • 3 years in a corporate/professional environment in an Administrative role
    • Strong proficiency in MS Office Suitespecifically Excel
    • Strong proficiency in Adobe Acrobat Professional; familiarity with database software preferred
    • Professional, organized, client-oriented, and deadline driven
    • Able to anticipate needs and manage multiple competing priorities
    • Strong verbal and written communication skills (grammar/proofreading)
    • Positive team player with can-do attitude and commitment to quality
    • Self-starter who can thrive in an environment where leaders often travel
    • The physical demands of this role include moving and lifting of boxes, and standing and sitting for extended periods of time
    • Proven ability to maintain confidentiality

    Desired Qualifications:

    • Knowledge of A/E/C industry
    • Database software experience
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    PleaseCLICK HERE (imley-) to learn more about the potential Benefits you may be eligible to receive with this role.
    If you require an accommodation, pleaseCLICK HERE. (imley-)

    Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    Posted Date _2 months ago_ _(3/6/2024 3:32 PM)_

    _ID_ _ _

    _Education_ _High School Diploma/GED_

    _Discipline/Focus_ _Marketing_