Executive & Personal Assistant - Portland - AutoBidMaster

    AutoBidMaster
    AutoBidMaster Portland

    4 days ago

    $65,000 - $120,000 (USD) per year *
    Description

    Executive & Personal Assistant

    We are seeking a highly skilled Executive/Personal Assistant to provide administrative support to our CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly.

    • Manage the CEO's calendar, prioritize meetings, and coordinate competing demands.
    • Schedule company conference calls, virtual meetings, and in-person appointments as needed.
    • Organize events and team-building activities.

    You will be responsible for arranging travel itineraries, managing documentation, preparing correspondence, meeting notes with action items (Teams SharePoint etc.), developing spreadsheets reports visual data presentations serving as gatekeeper for field calls coordinating meeting requests attending meetings when needed providing executive support other executives directed by CEO receiving incoming communication or memos reviewing contents determining importance summarizing distributing contents applicable maintaining filing systems personnel updating registrations licenses matters needed assisting tasks errands daily life running smoothly handling projects assignments dictated business personal needs ongoing updates address ad hoc requests promptly;


    The ideal candidate has:



    • Multiple project management experience within established time constraints.
    • Ability work independently collaboratively team handle multiple projects simultaneously ability work vendors professional manner;
      /strong/ Strong work ethic reliable punctual practical efficient honest high level organizational meticulous detail oriented excellent communication skills highly responsive fast texting typing computer advanced proficiency Microsoft Office Suite Word Excel PowerPoint Outlook fluency Teams capacity tight deadlines adapt quickly remaining flexible problem-solve sacrificing detail demonstrated anticipate needs think critically offer proactive solutions vault-like ability maintain confidentiality ultra-discreet command English language both written spoken bilingual plus intent stay position long-term


      h4>This is an exciting opportunity join dynamic supportive company culture enjoy group health plans paid holidays paid time off bonus program 401k you will be working Portland US If interested please apply now
    * This salary range is an estimation made by beBee
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