Executive Assistant - Tuskegee, United States - Tuskegee University

Description

Position Details

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Position Information

Position Title
Executive Assistant

Job Summary

Served as the Administrator for the National Bioethics Center website and webpage, which includes the cohesive design of the website and increasing the National Bioethics Center online marketing presence.

Essential Job Duties

-Prepares the Director's on and off-campus schedule, including travel itineraries.

-Performs maintenance and updating all of the electronic materials, including social media networking strategies on our Facebook and Twitter accounts,

- Prepare the Director's travel arrangements (flights, hotels, ground travel and other arrangements) and other associates as assigned by the Director.

-Manages Tuskegee University and Macon County Bridge Builders Program website

-Work closely with Director and Associate Director of Education with the Bioethics Honors Program and Public Health Ethics Intensive (PHEI).

-Serves as Teacher Assistant in the Director's Spheres of Ethics Class (HUB coordination, scheduling/examination construction, electronic linking with NPH students at Morehouse School of Medicine and Meharry Medical College

"Makes arrangements and organizes all documents pertaining to the Director's daily activities, including meetings, conferences, and other agenda items

-Provides background information to the Director concerning meetings, conferences, and organizations events that he will attend and prepares the appropriate material

-Provides updates to the Director while he is on travel, as circumstances warrant

-Manages phone calls and inquiries to the Director in his absence

-Gathers data and research topics relevant to the Directors conförence presentations and scholarly papers -Assists staff and faculty with day-to-day request with the Director if needed

-Assists the Director in completing letters, reports and other documents, as requested

-Serves as recorder at the weekly staff meetings

-Maintains confidence related to all oral or written materials

-Performs other duties as assigned

Qualifications (Education, Experience and Specialized Training)

• Bachelor's degree required in an area related to, and experience in, coordination, counseling, guidance, technical writing, communication, education and training, Master's degree preferred
• Three to five years of experience in an administrative and/or supervisory level position

Physical Demands

Skills and Attributes

• Superb written verbal communication, and analytical skills, excellent planning and organizational capabilities
• Demonstrated ability to work with administrators, faculty, staff, students and other University constituencies
• Demonstrated ability to plan, organize allocate, coordinate, and gather/analyze data for reports
• Demonstrated ability to make presentations to diverse audience as requested by Director
• Experience in computer systems a d in using database management, spreadsheets, and word processing tools
• Knowledge of the internet, World Wide Web, and online systems
• Knowledge of fiscal rules and regulations at Tuskegee University
• Must be a team player
• Additional Desirable Qualifications
• Knowledge of the principles of bioethics, sufficient to engage in discussion with those making inquiries about the Bioethics Center
• Experience in preparing and editing manuscripts and scholarly reports
• Demonstrated ability to make responsible judgment

Posting Detail Information

Posting Number
S#443

Will this position required travel?

NO

Will this position required night, weekend, and after hour work?

NO

Will this positon be supported using grants or contract funding?

NO

Number of Vacancies
1

Desired Start Date
03/27/2023

Position End Date (if temporary)

Open Date
03/22/2023

Close Date
08/30/2024

Open Until Filled
No

Special Instructions Summary

Each applicant, including all current/existing employees, must complete and submit the following documents to be considered for the position.

1. A Tuskegee University employment application
2. Resume/CV
3. A list of three references with detailed contact information
4. Copies of unofficial transcripts if applicable. Please note that official transcript (s) will be required upon hire

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