Office Assistant - Winston-Salem, United States - Flores & Associates

Description

Job Description

Job Title: Office Assistant

Job Type: PT

Location: Office/Winston Salem NC

Who We Are

Benefits are complicated but by using innovative technology, paired with attentive and dedicated customer service, it doesn't have to be At Flores, we focus on technology and customer service, so our clients can focus on their employees. We are a leader in the field of consumer-based reimbursement plans, COBRA, and Direct Bill services. With a 97% client retention rate, we continue to grow our footprint across the US.

Please visit our website to learn more about our people, culture, and benefits

Job Summary

At Flores, we are passionate about our clients having a great experience and this also applies to our team and our future team members. Building a remarkable team is a top-level company priority. The Office Assistant is responsible for providing a welcoming office environment for our team members, and helping us organize and maintain our facilities, processes, and procedures. The Office Assistant will report to the Charlotte Office Manager. This is a part-time role, 10-15 hours per week with flexible days, start and end time depending on project and event needs.

What You'll Do

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
• Manage office supplies and Flores "swag" inventory and place orders as necessary.
• Assist on-site IT Manager to manage employee technology inventory (laptops, keyboards, etc.) and place orders as necessary. May also assist with special projects as needed.
• Receive and sort incoming office mail and deliveries and manage outgoing mail/FedEx packages.
• Own and maintain emergency action plans and coordinate appropriate drills.
• Identify facility repair and maintenance needs and coordinate contractors to complete necessary work.
• Ensure that office policies and procedures are implemented and followed appropriately.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Maintain shared spaces in the office, including breakrooms and kitchens. Duties include decorating, emptying the dishwasher, keeping the pantry stocked, etc.
• Provide other administrative support to on-site and remote staff as necessary, including scheduling group meetings, maintaining calendars, assisting with mail delivery, and coordinating vendors.
• Plan and execute office events, such as anniversary celebrations, holiday gatherings, meetings.
• Support HR with administrative/project duties.
• Perform other duties as assigned.
• Maintain quality work that exemplifies and promotes Flores' core values.

Who You Are

• Someone with a minimum of 1 years' experience working in an office environment.
• A tech-savvy individual who is proficient with Microsoft Office.
• Someone who is capable of moderate physical activity, such as carrying small items up and down stairs, cleaning and organizing spaces, and standing and moving around for prolonged periods.
• A detail-oriented and self-motivated person who can identify a need, create a plan to address it, and follow the plan through to completion.
• Someone with excellent communication skills and the ability to build strong, productive relationships.
• An individual who is passionate about creating a clean, pleasant, and efficient environment for the benefit of all who work there.
• An individual that understands the value of providing a high level of customer service.

Work Environment

Flores' standard work hours are Monday through Friday, 8:30 a.m. to 5 p.m. ET with an hour lunch. Roles may be approved for other schedules by managers. This is a part-time role reporting to the Winston Salem office, 10-15 hours per week with flexible days, start and end time depending on project and event needs. This role consists of prolonged periods sitting at a desk and working on a computer, as well as standing and utilizing the stairs and ladders. The person in this role must have the ability to lift and carry small parcels, packages, and other items. This role also utilizes other tools such as a phone, copy machine, and printer. Common programs often used are Outlook, Word, and Excel. This position frequently communicates with Flores team members and candidates and must be able to exchange accurate information clearly in these situations.

How We Support Our Team

At Flores, we invest in our people, our community and our technology and strive to provide work life balance, paired with professional growth for each of our employees. We provide an innovative benefit solution for our clients but that does not apply just to our clients. They extend to our team too

• Competitive Benefits – Flores offers competitive medical, dental, and vision benefits for employees and their families. We also provide company funded HSA's, Pre- and Post-tax 401k's with a company match up to 5%, and other great benefits such as Life Insurance, Accident Insurance, Pet insurance, and more
• Work Life Balance – We want all our team members to have time to focus on themselves and their families. We offer a Monday - Friday schedule, a generous vacation policy and a Life Balance Reimbursement Plan to support this.
• Community Involvement – We love to give back to our community, and we recognize that our team does too We have a volunteer program in place to support our team members as they help the organizations' they are passionate about.

Our Core Values & Diversity Focus

Our vision is to be the most admired benefits partner, and our core values and beliefs are:

• We believe in always doing the right thing.
• We believe that a remarkable service experience is possible.
• We believe in trusting one another as an operating philosophy.
• We believe that high performance teams deliver extraordinary results.
• We believe in building benefits technology that converts the complex to easy.
• We seek to empower, empathize, and respect our team members and our world.

Flores & Associates is proud to be an Equal Employment Opportunity employer. We do not discriminate based on race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. We are committed to diversity and are committed to creating an inclusive environment for all employees. This is not intended to be an all-inclusive list of job related responsibilities and requirements.