Administrative Assistant/Dispatcher - Houston, United States - HVJ Associates

Description

Job Title

Administrative Assistant/Dispatcher

Location

Houston, TX 77002 US (Primary)

Category

Administrative

Job Type

Full-time

Job Description

Results Statement Story:

Do you get a "kick" out of creating order out of chaos? Maybe you enjoy working in a fast-paced environment and interacting effectively to organize facilities, people, events and documents in way that is coherent, pleasant to deal with, easy to understand and navigate? Can you be trusted with confidential information, and trusted to make strong, reliable commitments? Can you work well with team members who may sometimes be demanding and disorganized, and still reliably and consistently deliver valuable results? Are you coachable, willing to learn and grow?

Our team has a very busy schedule and a heavy workload and interacts frequently with various stakeholders in the course of supporting other departments and the vision of the firm. In order for the team to be focused and successful where most needed, it needs someone who can offer valuable General Administrative/Dispatch assistance (including standard responses to correspondence, data entry, filing, archiving, typing, proofreading, formatting, copying, scanning and routing documents, etc.).

Does this sound like a team you want to be on?

Are you excellent at managing time and working in fast paced environments?

Can you interact effectively with people from various backgrounds such that they cooperate with you to get the results you want?

Are you willing to learn and perform basic accounting tasks?

HVJ needs a committed Administrative Assistant and Dispatcher to take ownership of ensuring standards are met, and coordinating or executing various clerical and other tasks or assignments related to general administration as directed and consistent with the firm's vision and initiatives.

If all of this appeals to you, you may have just found your new home

Ongoing Work:

• Assist in preparation and flow of all project documentation, reports, record keeping, and filing.
• Be willing to train and serve as dispatcher when required.
• Assist in preparing project setup for new projects.
• Learn and assist with monthly interactive billing.
• General project administrative tasks including data entry, filing, archiving, typing, proofreading, formatting, copying, project close-outs, sending surveys, ordering insurance certificates, scanning, routing documents.
• Must have excellent communication skills for dealing with clients and technicians.
• Document work performed by time spent as appropriate.
• Assist other Project Managers and other personnel at the direction of manager.
• Perform duties in a safe, cheerful, efficient, organized and workmanlike manner.
• Other administrative functions as directed by manager.

Key Criteria/Requirements

• High school diploma or equivalent.
• 3+ Years Experience in Similar Role
• Strong skill/experience in Microsoft Office, Microsoft Outlook, Word, and Excel
• Database knowledge, Deltek Vision, SpectraQest, or TxDOT i2MS a plus

Key Competencies

• Excellence
• Mutual Respect/Likeability
• Integrity
• Care/Listening
• Resourceful/Initiative
• Organization / Planning
• Team Player
• Communication

Benefits:

• 401(k)

• 401(k) matching

• Dental, Health & Vision insurance

• Employer Paid Life, AD&D, & Disability insurance

• Paid Time Off

• 8 Paid Holidays

• Employee Assistance Program

• Referral Program

• Professional development & growth opportunities

• Tuition Reimbursement

• Bonus Eligibility

HVJ is an Equal Opportunity Employer