Business Office Manager - Roseville, United States - FirstLight Home Care

Description

FirstLight Home Care has an immediate opening for a full-time Business Office Manager focusing on billing, payroll, A/R, EDD claims, new hire onboarding paperwork, administration of 401k and health insurance, etc.

After 7 years in business, we continue to grow and need your help in getting and keeping us organized

Application is here:

This person will report to the owner / general manager. They wiill ensure all financial and operational data is cleaned up each week for billing and payroll, and then do most of the billing and payroll process. You will be our main liason with our outside CPA for all accounting and tax matters as well. This critical role will also be responsible for A/R, ensuring proper documentation is submitted to third party payers and all necessary follow up is completed.

Tasks will vary, however, as we believe everyone must be cross-trained and flexible, including this role. This person will occasionally (during emergencies) help with answering phones, scheduling caregivers & clients, and greeting and helping caregivers when they visit the office.

This is a full-time position that requires a true commitment to the job. You must be experienced, detail-oriented, organized, good at Excel, enjoy teamwork and have drive and determination. You must be a self-motivated team player who can both take initiative and and take direction.

Our office is located in Roseville near 80 and Douglas/Cirby.

The main responsibilities include:

performing weekly billing and payroll

managing A/R (including catching up), including with third-party payers

administering 401k and health insurance

renewing and managing company insurance policies

communicating and working with CPA firm on tax and accounting matters

maintaining all files relating to billing

HR-related items such as onboarding paperwork, EDD claims, worker's comp claims, wage garnishments

working as a team player with the Schedulers, Quality Director, Recruitier, Trainer, Commnity Relations Directors and the Owner / General Manager

in working as a team, you will occasionally help field phone calls and help handle client staffing emergencies (everyone is cross-trained)

Job requirements include:

bachelor's degree (or equivalent) (preferred)

at least two years of professional billing and/or AR experience (REQUIRED)

at least two years of professional payroll experience (REQUIRED)

strong computer skills (including Excel, fast typing skills and the ability to learn new software) so you can work efficiently

one year of QuickBooks experience (or similar)

familiarity with home care, senior living or other parts of the healthcare industry is a plus but not necessary

excellent communication skills -- in person, by phone, through texting and emails

patience and empathy to listen to client and caregiver concerns

creative problem solving skills

strong work ethic

ability to work in dynamic environment

ability to laugh and have fun with your team members while working hard

ability to pass a drug test and criminal background check

ability to speak English fluently

Work Remotely

• No

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Roseville, CA 95661: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Accounts receivable: 2 years (Required)
• teamwork: 3 years (Required)
• QuickBooks (or similar): 1 year (Required)

Language:

• English (Required)
• Work Location: In person