- Follows policies and procedures that ensure the school operates within legal compliance and school guidelines.
- Maintains confidential student information and ensures security of records.
- Inputs data.
- Creates reports from data in the student system.
- Creates spreadsheets and compiles data.
- Communicates with and assists parents, teachers, support staff and school leadership in line with the school's core values.
- Supports high school needs, including attending parent information nights and all other aspects of the registrar duties.
- Participates in intake process with Enrollment department.
- Schedules students in classes and Advisory following school guidelines.
- Process withdrawals in Blackbaud following school protocol.
- Reviews, organizes, and assists in the maintenance of cume files and supporting documentation following school guidelines and processes, in collaboration with Enrollment and Counseling.
- Ensures cume files are in compliance with student record keeping laws and are ready for Archdiocesan audits.
- Process transcript requests.
- Inputs transcripts into Blackbaud and Naviance following school guidelines and processes.
- Receives and sends high school transcripts.
- Calculates grade point averages if needed, class rank, and prepares honor rolls/special award lists.
- Generate and forward when required, reports regarding scheduling and grading.
- Prepare and provide access to all progress reports and report cards.
- Inputs curriculum and courses.
- Builds Master Schedule.
- Creates reports as directed.
- Learns and utilizes the Blackbaud system to find information and run reports.
- Maintains physical and computerized records.
- Performs general tasks such as making copies, answering phones and delivering messages.
- Respond to all school related written correspondence, phone calls, voicemails and emails within 24 business hours.
- If applicable, addressing and resolving complaints from students, parents, and staff in a timely manner.
- Perform other duties as assigned.
- Experienced with Blackbaud
- Proficient in Microsoft and Google
- Experienced with Naviance
- Experienced in Master Schedule creation
- Basic database skills
- Ability to organize data
- Knowledge of applicable laws, codes, regulations, policies and procedures
- Knowledge of PEIMS
- Strong organizational, communication and interpersonal skills
- High School diploma or equivalent
- Three (3) years of related experience
- State and federal background clearance to work with students
- Successful Virtus Training/Background
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High School Registrar- Incarnate Word High School - San Antonio, United States - Archdiocese of San Antonio
Description
ApplyDescription
Incarnate Word High School, an all-girls Catholic high school sponsored by the Sisters of Charity of the Incarnate Word, seeks a full-time Registrar for the 2023/2024 school year.
REPORTS TO:
Reports to the Principal. Works in collaboration with the Administration Team.
POSITION SUMMARY:
The High School Registrar supports the operation of the school with a primary focus on the maintenance of student files and records and the preparation of transcripts.
ESSENTIAL RESPONSIBILITIES AND DUTIES
General Duties
KNOWLEDGE, SKILLS & ABILITIES
Special Knowledge:
PREFERRED EDUCATION
OTHER QUALIFICATIONS
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