Executive Administrative Assistant - Hackensack, United States - Utron Systems, Inc.

Description

Job Description

Job Description

Join Our Team at Utron: Administrative and Sales Assistant

Utron, a distinguished leader in the design and installation of autonomous and semi-autonomous parking garages, is currently seeking a talented Administrative and Sales Assistant to join our team at our Hackensack, NJ office. We're looking for a highly motivated individual who can provide vital support to our managers and employees, manage daily office operations, and oversee general administrative activities.

Key Requirements:

• Minimum of 4 years' experience as an executive administrative assistant
• Intermediate proficiency in Microsoft 365 [Excel (VLOOKUP, PIVOT TABLES), Word, Outlook, Teams]
• Solid experience making corporate travel arrangements, and corporate correspondence.
• Excellent verbal and written communication skills.
• Strong organizational skills with meticulous attention to detail.
• Proven problem-solving abilities.
• Self-starter capable of working independently or collaboratively within a team environment.

Responsibilities:

• Warmly greeting visitors at reception and ensuring a welcoming environment.
• Assisting the accounting department in tracking travel expenses, including employee reimbursements using Expensify.
• Assisting our accounting department to track credit card charges and record them in Excel.
• Assisting in sales activities by preparing and reviewing offers, as well as managing client purchase orders.
• Conducting thorough research and efficiently booking airline flights, hotels, and auto rentals for our valued employees.
• Facilitating logistics and coordination services for service technicians and installation teams.
• Providing real-time scheduling support by efficiently booking appointments for our managers.
• Utilizing our company's ERP system proficiently for processing order requests.

Why Join Utron:
At Utron, we offer a dynamic work environment where innovation and collaboration thrive. As part of our team, you'll have the opportunity to contribute to groundbreaking projects that shape the future of parking technology. Additionally, we provide ample opportunities for professional growth and development.

If you're ready to take on an exciting role in a cutting-edge industry and make a significant impact, we encourage you to apply for the Administrative and Sales Assistant position at Utron. Join us in our mission to revolutionize parking solutions and be a part of our dedicated team

Company DescriptionU-Tron is a turn-key provider of semi-automated and fully automated parking solutions, providing all related disciplines in-house: equipment, R&D and engineering, manufacturing, controls and software development, installation, integration, and ongoing service and maintenance. U-tron brings to the market over 35 years of experience, innovation, and automation engineering excellence. Utron provides state-of-the-art parking solutions that enable significant real estate improvements for developers and architects while delivering superior user experience and improved lifestyle to the system users.

Company Description

U-Tron is a turn-key provider of semi-automated and fully automated parking solutions, providing all related disciplines in-house: equipment, R&D and engineering, manufacturing, controls and software development, installation, integration, and ongoing service and maintenance. U-tron brings to the market over 35 years of experience, innovation, and automation engineering excellence. Utron provides state-of-the-art parking solutions that enable significant real estate improvements for developers and architects while delivering superior user experience and improved lifestyle to the system users.