Administrative Coordinator - Newton - Motion Recruitment

    Motion Recruitment
    Motion Recruitment Newton

    1 day ago

    Description

    Admin Coordinator

    The information below covers the role requirements, expected candidate experience, and accompanying qualifications.

    Location: Newton-Wellesley Hospital – 2014 Washington St, Green Building, Suite 563, Newton, MA

    Schedule: Monday – Friday, 8:00 AM – 4:30 PM (40 hours/week, 30-minute unpaid lunch)

    Work Type: Fully Onsite

    Contract Duration: 03/16/2026 – 09/25/ months, potential for extension or temp-to-perm)

    Pay: $20–$25/hour (based on experience and internal compensation guidelines)

    Parking: Free parking available after a one-time $15 registration fee

    Position Overview

    We are seeking a Department Administrator / Practice Assistant to support Surgical Specialties. This role sits at the front desk and supports patient check-in, appointment scheduling, and administrative coordination for the clinical team. The position is key to ensuring a smooth patient experience in a busy outpatient setting.

    Key Responsibilities

    • Greet and check in patients at the front desk
    • Schedule and coordinate patient appointments, including surgical visits
    • Answer phones, manage messages, and provide general patient information
    • Collect patient co-payments and assist with insurance verification
    • Manage referrals and maintain accurate patient records
    • Support new patient coordination and other administrative tasks
    • Provide general departmental support and assist with special projects

    Required Qualifications

    • Previous front desk or customer service experience in a healthcare xhmxlyz setting
    • Experience with patient scheduling and check-in processes
    • Familiarity with EPIC for scheduling and patient registration
    • Experience collecting co-payments
    • Strong communication, organization, and multitasking skills

    Preferred Qualifications

    • Experience working with surgeons or surgical scheduling
    • At least 2 years of medical office experience
    • Associate's degree (preferred)

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