- Greet and check in patients at the front desk
- Schedule and coordinate patient appointments, including surgical visits
- Answer phones, manage messages, and provide general patient information
- Collect patient co-payments and assist with insurance verification
- Manage referrals and maintain accurate patient records
- Support new patient coordination and other administrative tasks
- Provide general departmental support and assist with special projects
- Previous front desk or customer service experience in a healthcare xhmxlyz setting
- Experience with patient scheduling and check-in processes
- Familiarity with EPIC for scheduling and patient registration
- Experience collecting co-payments
- Strong communication, organization, and multitasking skills
- Experience working with surgeons or surgical scheduling
- At least 2 years of medical office experience
- Associate's degree (preferred)
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Administrative Coordinator - Newton - Motion Recruitment
Description
Admin Coordinator
The information below covers the role requirements, expected candidate experience, and accompanying qualifications.Location: Newton-Wellesley Hospital – 2014 Washington St, Green Building, Suite 563, Newton, MA
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (40 hours/week, 30-minute unpaid lunch)
Work Type: Fully Onsite
Contract Duration: 03/16/2026 – 09/25/ months, potential for extension or temp-to-perm)
Pay: $20–$25/hour (based on experience and internal compensation guidelines)
Parking: Free parking available after a one-time $15 registration fee
Position Overview
We are seeking a Department Administrator / Practice Assistant to support Surgical Specialties. This role sits at the front desk and supports patient check-in, appointment scheduling, and administrative coordination for the clinical team. The position is key to ensuring a smooth patient experience in a busy outpatient setting.
Key Responsibilities
Required Qualifications
Preferred Qualifications
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administrative coordinator
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Administrative Coordinator
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Administrative Coordinator
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