- Receive and screen incoming mail, routes correspondence, and prepare and send outgoing correspondence.
- Process electronic purchase order requisitions, change orders, and cancellation requests.
- Create miscellaneous templates for invoices and ensure accurate coding and compliance.
- Receive and process daily Accounts Receivable checks, including sorting, copying, distributing, and tracking.
- Provide assistance with OPUS iExpense reports, including data entry and employee support (Pcard, Travel, and Misc reports).
- Assist with coordinating conference travel arrangements and preparing travel expense reports.
- Order, monitors and maintain inventory of office supplies, copier paper, and printer toner.
- Serve as liaison for printer and copier maintenance, supplies, and service calls.
- Prepare Food, Beverage, Recruitment, and Awards quarterly reports.
- Generate and distribute monthly Revenue, Budget Expenditure, and Encumbrance reports.
- Assist with coordinating conference travel arrangements and preparing travel expense reports.
- Coordinate with shredding service providers during scheduled bin collection throughout the building.
- Coordinate clerical and administrative activities of several department sections.
- Operate computer and performs data processing functions including using available software packages, report generation, data entry, retrieval, and other specialized and routine computer operations.
- Provide general administrative support to SES Financial Services.
- Perform other related job duties as assigned.
- 3+ years of experience as described above; or
- Associates degree in a related field, and 1+ years of experience as described above; or
- Bachelor's or higher-level degree in a related field and some experience as described above; or
- An equivalent combination of education and experience as described above.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
- Knowledge of business English, spelling, punctuation, and arithmetic.
- Knowledge of modern office methods, practices, and procedures.
- Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
- Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services.
- Knowledge of modern recordkeeping practices.
- Knowledge of County functional and structural organization.
- Knowledge of use of word processing equipment.
- Skill in the operation of a typewriter and in taking and transcribing of dictation.
- Skill in making formal oral presentations to staff.
- Ability to work independently on complex and confidential secretarial tasks.
- Ability to keep complex records and assemble and organize data and prepare summaries of reports from such records.
- Ability to apply computer applications and software.
- Ability to compose routine and technical letters and memoranda.
- Ability to make minor decisions in accordance with County ordinances and practice.
- Ability to establish and maintain effective working relationships as necessitated by the work.
- Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Grasping: Applying pressure to an object with the fingers and palm.
- Handling: Picking, holding, or otherwise working, primarily with the whole hand.
- Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
- Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.
- Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
- Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
- Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Standing: Particularly for sustained periods of time.
- Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
- Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
- Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
- Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
- Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
- Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
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Administrative Support Specialist - Largo - Pinellas County Government
Description
Do you possess expertise in finance and billing services. Come and join Pinellas County for your next career opportunityPerforms independent administrative office support work in finance and billing services.
This position Administrative Support Specialist 1 (Financial Technician) is located at: Safety & Emergency Services Department (Financial Services Division), 12490 Ulmerton Road, Largo, FL 33774
Work Schedule: Monday - Friday; 8:00 a.m. - 5:00 p.m.
MUST PASS AND MAINTAIN A LEVEL 2 CJIS BACKGROUND
What Will You Do
Experience: Clerical experience preparing, processing, and maintaining administrative records.
This is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly. Additionally, the following physical abilities are required:
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.
Why Choose Pinellas County?
When you join Pinellas County, you're not just taking on a job-you're investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:
Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.
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Executive Support Specialist
Full time Only for registered members Largo
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Executive Support Specialist
Only for registered members Largo, FL
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Support Specialist
Full time Only for registered members Clearwater
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Support Specialist
Full time Only for registered members Clearwater
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Support Specialist Coordinator
Full time Only for registered members Largo
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Family Support Specialist (7604)
Full time Lutheran Services Florida- Largo
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Support Specialist
Only for registered members Clearwater, FL
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Administrative Support Specialist
Full time Only for registered members Largo
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Administrative Support Specialist 1
Only for registered members Largo
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Family Support Specialist (7604)
Only for registered members Largo
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Caregiver Training and Support Specialist
Only for registered members Largo
-
Caregiver Training and Support Specialist
Only for registered members Largo, FL
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Customer Support Specialist
Only for registered members Clearwater
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Medical Support Specialist
Only for registered members Clearwater
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Support Specialist Coordinator
Only for registered members Largo, FL
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Sales Support Specialist
Only for registered members Clearwater
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Customer Support Specialist
Only for registered members Clearwater, FL
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Sales Support Specialist
Only for registered members Clearwater
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Control Panel Technical Support Specialist
Only for registered members Largo
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Control Panel Technical Support Specialist
Only for registered members Largo, FL
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Sales Support Specialist
Only for registered members Clearwater, FL