Proposal & Marketing Coordinator (Healthcare Construction) - San Diego - NelsonHPS

    NelsonHPS
    NelsonHPS San Diego

    8 hours ago

    Construction / Facilities
    Description

    Job description:

    NelsonHCS is a specialized General Contractor and Mechanical Contractor focused 100% on the healthcare construction industry. We are seeking a Proposal & Marketing Coordinator to serve as the administrative lead for our bidding and proposal processes while managing our public brand. This role requires a high level of technical organization to assemble project qualifications and a creative eye to handle social media and event planning. While marketing skills are essential, a strong background in the construction proposal and prequalification process is the foundation of this role.

    Essential Duties & Responsibilities

    Bidding & Proposal Processes

    • Technical Proposal Assembly: Lead the end-to-end compilation of complex Design-Build and GMP proposals. This includes organizing the "Company Response," "Table of Contents," and "Project Experience" sections.
    • Project Profile Development: Create and maintain "Project Profiles" that highlight technical data such as client references, project values, and team members.
    • Resume & Team Coordination: Collect and format professional resumes for internal staff and coordinate with external Architect and Engineering partners to gather their specific project experience for joint submissions.
    • Bidding Portal Management: Facilitate final submissions through online portals like e-Builder and ensure all RFI deadlines and bid dates are met with 100% compliance.
    • Electronic Record Keeping: Maintain a strict and organized folder structure within Windows Explorer to manage all contract documents, drawings, and RFP addenda.

    Marketing & Public Relations

    • Social Media Content: Develop and execute a social media strategy that showcases project milestones, "Uninterrupted Patient Care" successes, and company culture.
    • Public Relations & Awards: Research local and national industry award opportunities and draft submittals to enhance the company's public image.
    • Special Event Planning: Organize and lead company events, including holiday parties, team-building activities, and client appreciation outings.
    • Outreach Coordination: Manage relationships with marketing counterparts at client firms, architects, and engineering partners to support business development efforts.

    Qualifications

    • Industry Experience: Minimum 4 years of experience in construction proposal coordination and bidding. Deep familiarity with Healthcare Construction (HCAI/OSHPD) and AEC terminology is highly preferred.
    • Software Proficiency: Expert skills in Adobe InDesign for professional page layout and document assembly. Professional proficiency in the Microsoft Office Suite.
    • Organizational Skills: Exceptional ability to track multiple bid schedules, RFI due dates, and mandatory job walks simultaneously.
    • Creative Ability: Proven ability to translate technical construction achievements into engaging public relations and social media content.

    Job Type: Full-time

    Benefits:

    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Paid time off
    • Retirement plan
    • Vision insurance

    Experience:

    • Marketing in the AEC Industry: 4 years (Preferred)

    Ability to Relocate:

    • San Diego, CA 92111: Relocate before starting work (Required)

    Work Location: In person

    Pay: $90, $120,000.00 per year


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