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    Office Manager - Flagstaff, United States - Cultivate Counseling

    Cultivate Counseling
    Cultivate Counseling Flagstaff, United States

    4 weeks ago

    Default job background
    Healthcare
    Description

    Cultivate Counseling is looking for a full time office manager and billing specialist to join

    our vibrant community of mental health practitioners. Cultivate Counseling's

    office is a caring and meaningful place that values sustainable, diverse and trauma

    informed workplace dynamics. This position offers career growth opportunities in a

    growing, creative and expansive environment.

    Our Ideal Candidate:

    ● Warm and interpersonally-skilled

    ● Values diversity, inclusion and learning new things

    ● Comfortable and passionate about working in a mental health setting

    ● Adaptable and able to respond to the wide range of our teams needs

    ● Independently motivated and a self starter

    ● Comfortable working on a computer and the phone for most of the day

    ● Lives in Flagstaff and is able to move around between our 2 offices throughout

    the day

    Job Responsibilities:

    ● Sustaining a positive, supportive, trauma informed office environment

    ● Connecting potential clients to available therapists or other local Flagstaff

    resources

    ● Scheduling intake appointments and managing the waitlist

    ● Working directly with the practice manager and Cultivate Counseling leadership

    team

    ● Hiring and managing the office assistant and or interns

    ● Working with the admin assistant to ensure that the billing and collections are

    accurate and up to date. Provide billing communication to clients and therapists.

    ● Office management needs (ordering supplies, coordinating office space, building

    maintenance, faxes, mail, and more)

    ● Supporting Therapists with tech support, faxes, client records, referrals and last

    minute cancellations.

    ● Assisting practice manager in HIPAA compliance and creating new programs

    Qualifications and Skills:

    ● 2-4 years experience with office management or similar role

    ● Tech and computer savvy

    ● Excellent phone manner and exceptional customer service skills

    ● HIGHLY organized, reliable individual who is able to follow established procedures

    with accuracy and consistency

    ● Basic knowledge of mental health and therapy services is a plus and

    ● Experience with medical billing is a plus

    Job Type: Full-time

    Pay: Between $22-$26 per hour based on experience plus bi-annual bonus opportunity.

    Schedule: Flexible Schedule: 30-40 hours a week


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