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Office Manager - Flagstaff, United States - Cultivate Counseling
Description
Cultivate Counseling is looking for a full time office manager and billing specialist to join
our vibrant community of mental health practitioners. Cultivate Counseling's
office is a caring and meaningful place that values sustainable, diverse and trauma
informed workplace dynamics. This position offers career growth opportunities in a
growing, creative and expansive environment.
Our Ideal Candidate:
● Warm and interpersonally-skilled
● Values diversity, inclusion and learning new things
● Comfortable and passionate about working in a mental health setting
● Adaptable and able to respond to the wide range of our teams needs
● Independently motivated and a self starter
● Comfortable working on a computer and the phone for most of the day
● Lives in Flagstaff and is able to move around between our 2 offices throughout
the day
Job Responsibilities:
● Sustaining a positive, supportive, trauma informed office environment
● Connecting potential clients to available therapists or other local Flagstaff
resources
● Scheduling intake appointments and managing the waitlist
● Working directly with the practice manager and Cultivate Counseling leadership
team
● Hiring and managing the office assistant and or interns
● Working with the admin assistant to ensure that the billing and collections are
accurate and up to date. Provide billing communication to clients and therapists.
● Office management needs (ordering supplies, coordinating office space, building
maintenance, faxes, mail, and more)
● Supporting Therapists with tech support, faxes, client records, referrals and last
minute cancellations.
● Assisting practice manager in HIPAA compliance and creating new programs
Qualifications and Skills:
● 2-4 years experience with office management or similar role
● Tech and computer savvy
● Excellent phone manner and exceptional customer service skills
● HIGHLY organized, reliable individual who is able to follow established procedures
with accuracy and consistency
● Basic knowledge of mental health and therapy services is a plus and
● Experience with medical billing is a plus
Job Type: Full-time
Pay: Between $22-$26 per hour based on experience plus bi-annual bonus opportunity.
Schedule: Flexible Schedule: 30-40 hours a week