Fleet Operations Administrator - San Antonio

Job Summary · Under administrative direction, is responsible for leading and overseeing Building & Equipment Services provision of fleet services of City vehicles and construction equipment at assigned service centers. · Exercises direct supervision over assigned staff. · This po ...

Job description

Job Summary

Under administrative direction, is responsible for leading and overseeing Building & Equipment Services provision of fleet services of City vehicles and construction equipment at assigned service centers.

Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

Fleet Operations and Maintenance - 329 S Frio St, San Antonio, TX 78207

Work Hours

Schedule will vary based on departmental needs.


Possible schedules are as follows:
7:30 a.m. - 4:30 p.m.; Monday - Friday
11:00 a.m. - 8:00 p.m.; Monday - Friday
6:30 a.m. - 3:30 p.m.; Monday - Friday

Essential Job Functions

Oversees the administration and coordination of the leasing, maintenance, and repair of the City's vehicle fleet.
Monitors fleet availability each day, and intervenes when indicators fall below targets, and implements continuous improvement initiatives.
Ensures contract compliance for all fleet shop functions.
Plans, organizes, and coordinates organizational operations of fleet centers and shops to improve the effective utilization of resources.
Performs administrative functions related to supervising, such as counseling, performance evaluations, and training.
Analyzes and implements policies, practices, systems, procedures, and workload standards related to fleet management.

Advises department leadership on specialized equipment and outfitting options and recommends modifications and specifications for units to meet the business strategic goals of the City.

Makes recommendations to department leadership regarding labor rates for maintenance and repair work to ensure cost recovery and provide equitable costs.

Draft, evaluate, and recommend an annual bid package and attend pre-bid conferences for parts and services.

Contributes to the development and monitoring of the annual budget for the area of responsibility; estimates funds needed for equipment, materials, and supplies; and monitors and approves expenditures.

Identifies, monitors, and evaluates fleet management programs and quality control strategies to improve performance; establishes standardized maintenance and repair methods; and analyzes life-cycle costs and repair histories to make informed repair-or-retire decisions.

Performs related duties and fulfills responsibilities as required.

Job Requirements

Bachelor's Degree from an accredited college or university.
Five (5) years of increasingly responsible managerial and technical experience in fleet operations management, leasing, repair, or maintenance, to include two (2) years of supervisory experience
Valid Class "C" Texas Driver's License.

Preferred Qualifications

Experience with fleet management software
Automotive Service Excellence (ASE) certifications

Applicant Information

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job.

One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks.

If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification.

Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, And Abilities

Knowledge of fleet management principles and practices of organization, administration and personnel management
Knowledge of fleet operations and procedures
Knowledge of vehicle and equipment preventative maintenance and operational procedures, techniques and methods
Knowledge of vehicle and construction equipment utilization
Knowledge of the operating characteristics of a variety of automotive and equipment
Knowledge of occupational hazards and standard safety precautions, practices, and procedures
Knowledge of tools, equipment, and diagnostic testing devices used in auto, truck, and equipment repair and maintenance
Knowledge of budget preparation and monitoring procedures
Knowledge of principles of supervision and training
Skill in operating a personal computer and basic office equipment
Ability to analyze vehicle and equipment faults and modify repairs and preventative maintenance procedures to effect solutions
Ability to forecast the City's vehicle and equipment requirements
Ability to communicate clearly and effectively
Ability to perform all the essential functions of the position, with or without accommodations
Ability to work primarily in an office environment

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce.

To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

Note

Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.

Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer.

This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation.

All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs.

Our telephone number is and our fax number is

01

Are you a current regular full time or part time CoSA employee?

Yes - I am a Full Time City Employee.
Yes - I am a Part Time City Employee.
No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

Yes
No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

Yes - SA Ready to Work Program
Yes - Train for Jobs SA Program
Yes - Both Programs
No

04

Which one of the following Driver's Licenses do you have?

Class "A" Commercial Driver's License
Class "B" Commercial Driver's License
Class "C" Driver's License
None of the above.

05

What best describes your highest level of education at the end of the current semester?

Some High School
High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
30+ completed semester hours (credits) from an accredited college or university
60+ completed semester hours (credits) from an accredited college or university
Associate's Degree from an accredited college or university
90+ completed semester hours (credits) from an accredited college or university
120+ completed semester hours (credits) from an accredited college or university
Bachelor's Degree from an accredited college or university
Master's Degree from an accredited college or university
PhD, JD, or other Post Graduate Degree from an accredited college or university
None of the above

06

How many years of increasingly responsible managerial and technical experience in fleet operations management, leasing, repair, or maintenance do you have?

I do not have experience
Less than one year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
11 years
12 years
13 years
14 years
15 years of more

07

How many years of supervisory experience do you have?

I do not have experience.
Less than one year
1 year
2 years
3 years
4 years
5 years or more

08

Are you certified as a Master Automotive or Heavy Duty Truck Technician by the National Institute for Automotive Service Excellence?

Yes
No

09

How many years of experience do you have using FASTER Fleet Management Software?

I do not have any experience
Less than one year
1 year
2 years
3 years
4 years
5 years or more

10

How many fleet/automotive shops have you been responsible for?

I do not have any experience
1 shop

• 3 shops
• 6 shops
• 9 shops

10 or more shops

11

How many employees have you supervised at one time?

I do not have any experience

• 5 employees
• 9 employees

employees
employees
25 or more employees

12

How many years have you worked as an automotive mechanic, technician, or shop laborer?

I do not have any experience
Less than one year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years or more

13

Briefly describe your experience and expertise with Fleet Operations to include experiences with general preventive maintenance. If you do not have any, respond "n/a".

14

Describe the fleet you were responsible for overseeing. What did it consist of, how large was it, and what were your assigned duties? If you do not have any experience, repsond "n/a"

15

Please describe the types of data you have experience working with. If you do not have experience answer, "n/a".

16

If you have experience as a government fleet or dealership advisor, please describe your experience. Where did you work, and what were the duties you held? If you do not have any experience, respond "n/a"

17

I acknowledge that this position is considered to be a primary driving position and I will be subject to random drug and alcohol testing as defined in AD 4.3, Alcohol and Controlled Substance Testing and AD 4.8, Driver Safety Program.

I further understand that the City of San Antonio has a zero-tolerance policy for which termination of employment will result for positive drug or alcohol test results.

I agree

18

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission.

This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

I acknowledge

19

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at or I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

I acknowledge.
Required Question