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    Accounts Receivable Specialist - Cincinnati, United States - Vaco

    Vaco
    Vaco Cincinnati, United States

    1 month ago

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    Description

    JOB DESCRIPTION


    GENERAL DESCRIPTION: Responsible for review, reconciliation, resolution, and collections of key (National Fleet) accounts utilizing an organized and timely approach. Additionally, this position is responsible for ensuring the accuracy of invoices billed through third party processors and serving as the main point of contact for communication/issue resolution with our stores, customers, and vendors.

    ESSENTIAL FUNCTIONS:

    • Ensures the complete & accurate invoicing / billing for National Fleet accounts billed through third-party processors. Reconciles company billing to receipt confirmation from tire manufactures or fleet management companies and ensures any omissions or errors in billing are corrected timely by promptly addressing the issue with store personnel and Fleet Admin team.
    • Reconciles confirmed receipts to credits processed by tire manufacturers.
    • Works closely with internal teams (Fleet, Glass, Commercial, Wholesale) to reconcile daily accounts receivable activity from multiple point-of-sale (POS) systems to ensure accuracy & validity of company billing & resubmits as needed.
    • Reconciles credits received from tire manufacturers, through the accounts payable process, and ensures proper accounting of same; processing adjustments daily to offset invoices & clear A/R.
    • Reviews and manages rejections (credits initially approved, but later rejected) from tire manufacturers.
    • Works directly with tire manufacturers and fleet management companies to identify and address the root cause of all open receivables.
    • Where necessary, notifies and works with the Manager, Accounts Receivable to identify root causes for discrepancies and provide remedial action.
    • Continuously evaluates current policies and procedures and makes recommendations for process improvements.
    • Delivers an outstanding customer experience by responding to internal and external customers in a timely and professional manner with accurate and relevant information to address their needs.
    • Monitors and reports, on a weekly basis, the status of past due account collection efforts to the Manager, Accounts Receivable.
    • Performs other Ad-hoc duties, projects, and responds to requests from the AR Manager or other senior managers, as needed

    KNOWLEDGE, SKILLS, AND ABILITIES:

    • Knowledge of GAAP and basic accounting principles
    • Advanced knowledge of Microsoft, specifically Excel (use of pivot tables, and formulas i.e. IFS, SUMIFS, LOOKUPS), as well as a working knowledge of Point-Of-Sale and ERP applications.
    • Basic mathematical skills
    • Excellent communication skills, written or verbal to explain and inform at every level of the organization.
    • Excellent negotiation, multi-tasking, and organizational skills.
    • Ability to operate as both an individual contributor as well as in a team setting.
    • Maintains a high degree of accuracy and attention to detail.
    • Demonstrated ability to think critically - able to make decisions independently; weighing all information to pinpoint and resolve issues.

    EDUCATION AND WORK EXPERIENCE:

    • Minimum High School Diploma or G.E.D. required. Associates degree in finance, accounting, business administration or equivalent preferred.

    Three plus years of experience in accounts receivable, collections, and/or invoicing preferred

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