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    • Legal Administrative Assistant - Denver - Stinson Co

    Stinson Co
    Stinson Co Denver

    2 weeks ago

    Default job background
    Description

    Job Title: Legal Administrative Assistant

    Summary:

    This role is part of a multi-practice team responsible for producing work product related to the attorney/client interface. This includes document production, time entry management, e-filing, binder preparation, and travel coordination.

    Key Responsibilities:

    Legal Administrative Support (75%)

    • Typing and modifying legal documents accurately within requested timeframes.
    • Coordinating complex document preparation with Work Product Support Services.
    • Preparing documents for e-filing as required.
    • Reviewing and routing incoming mail, preparing outgoing mail and faxes, and arranging for specialized mail or messenger services.
    • Maintaining paper and electronic files in compliance with current policies.
    • Working with Information Governance to create and maintain client files and indexes.
    • Marking case or matter related documents with filing instructions for proper filing.
    • Performing routine filing and retrieving files as needed.
    • Maintaining chronological files and administrative files for assigned attorneys.
    • Managing incoming calls, including client calls, coordinating timekeeper calendars, expense reports, travel, and meeting arrangements.
    • Coordinating specific client dates with the Calendar/Docket Department as needed.
    • Preparing and processing new matter forms.
    • Receiving and screening phone calls and taking messages as required.
    • Receiving and directing clients and visitors.
    • Scheduling meetings and arranging for conference rooms and meals.
    • Maintaining and updating contact names and addresses in the contact database.
    • Communicating effectively with clients and other Firm personnel.
    • Anticipating business needs of assigned attorneys, planning ahead, and meeting deadlines.

    Client Billing Coordination (20%)

    • Preparing daily time entries for assigned attorneys using Firm-approved narrative guidelines and submitting them in a timely manner to Accounting.
    • Preparing expense reimbursement/disbursement requests.
    • Coordinating client billing matters with Accounting billing staff, attorneys, and clients; preparing billing letters and other requested client financial updates.

    General and Administrative (5%)

    • Providing assistance to other LAAs as time permits.
    • Working cooperatively with other departments and individuals in the Firm.
    • Performing other duties as assigned by core practice group.

    Requirements:

    • High School diploma or equivalent.
    • 3-4 years of LAA experience or equivalent.
    • Strong computer skills required with Microsoft Word and Outlook, as well as file document management tools such as FileSite or WorkSite.

    Preferred Qualifications:

    • College or business school education.
    • Prior experience in the assigned practice area(s).
    • Law firm experience preferred.

    Work Environment:

    This job operates in a professional office environment. While performing the responsibilities of the position, the employee will work in a fast-paced office environment that may require additional hours to complete work.

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Legal administrative assistant