Grants Administrator - Baton Rouge, United States - Louisiana Department of State Civil Service

    Louisiana Department of State Civil Service
    Louisiana Department of State Civil Service Baton Rouge, United States

    2 weeks ago

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    Description
    Grants Administrator
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    Grants Administrator
    Salary
    $0.00 Annually
    Location
    Baton Rouge, LA
    Job Type
    Unclassified
    Job Number
    BRCC072523HR-LH
    Department
    Baton Rouge Community College
    Opening Date
    07/27/2023
    Closing Date
    Continuous

    • Description
    • Benefits
    Supplemental Information
    Baton Rouge Community College (BRCC) seeks to fill the position of Grants Administrator. The Grant Administrator is located in Institutional Advancement. This is a full-time position.

    POSITION IS OPENED UNTIL FILLED

    REPORTS TO:
    Vice Chancellor of Institutional Advancement

    COMPENSATION:
    Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC),

    APPLICATION INSTRUCTIONS :
    Please email your CV/Resume to Dr. Eble

    CONTACT INFORMATION:
    Lisa Parker, Talent Aquisition
    Office of Human Resources
    Baton Rouge Community College
    201 Community College Drive
    Baton Rouge, LA 70806

    A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.
    This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at
    BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family.

    We don't just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

    Voluntary Self-Identification of Disability
    As an executive branch state agency, the Baton Rouge Community College is required by La. R.S.

    46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S.

    46:2597 requires us to ask employees if they have a disability or have ever had a disability.

    Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.

    Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable).

    Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator's website
    Qualifications

    Minimum Qualifications:

    Required Education:

    • Bachelor's degree from an accredited college or university

    Required Experience:

    • Minimum of 2-3 years related experience and/or training in Grant Writing, Grant Management
    • Documented experience writing successful grant proposals.
    • Experience in program evaluation

    Required Knowledge, skills, & Abilities:

    • Ability to exercise considerable initiative, independent judgment, discretion, and confidentiality in performing tasks.
    • Ability to multitask.
    • Ability to work and communicate effectively with all college stakeholders including administrators, faculty, staff, students, and local patrons.
    • Dedicated to and appreciate the concept of the community college.
    • Demonstrated ability to lead others in accomplishing goals and objectives.
    • Effective planning, organizational, and time management skills.
    • Highly attentive to detail.
    • Strong interpersonal, writing, and verbal communication skills

    Preferred Qualifications:

    Preferred Education:

    • Master's Degree from an accredited college or university

    Preferred Experience:

    • 5-7 years related experience and/or training in Grant Writing and Grant Management (i.e., budgeting federal funds for programs and activities; annual performance reporting; knowledge of federal and state grant regulations, etc.)
    Job Concepts
    This position reports to the Vice Chancellor of Advancement at Baton Rouge Community College.

    The Grants Administrator works collaboratively with the BRCC Leadership team including Vice Chancellors, Executive Directors, Deans, and Directors to identify institutional needs in the college's strategic plan and mission that external funding opportunities can support.

    Responsible for researching funding opportunities, developing competitive proposals with external and internal stakeholders, and coordinating grant writing assignments.

    Responsible for providing expertise, guidance, and oversight to grant managers and principal investigators on each funding source's fiscal, programmatic, and reporting requirements while maintaining a compliant, audit-ready project.

    This position will also ensure the successful implementation of all awarded grants, serving as a grant manager either in the interim or for the project's duration.

    Resource Development and Grants Compliance (55%)

    • Provide leadership oversight for the development and administration of all externally funded grants and the entire pre- and post-grant functions in support of the College's strategic priorities, mission.
    • Serve as an advisor and writer on federal, state, and private organization grant proposals and management.
    • Research and identify external grant funding from federal, state, corporate, and private foundation funding sources.
    • Gather, analyze, and interpret data from government and private sources related to grants and grants compliance to assess alignment with institutional funding needs.
    • Collaborate with BRCC Leadership to leverage institutional data, student success strategy, and institutional planning processes to inform grant proposals.
    • Design, write, and/or edit all budgets and grant/gift proposals for private foundations, government granting agencies, individual and corporate donors in consultation with faculty, administrators, and development team members.
    • Conduct demographic, economic, historical, and other types of research needed to make grant proposals competitive.
    • Prepare and submit all grant proposals and reports including writing, editing, proofreading, assembling, and submitting to various governmental agencies and foundations.
    • Process any modifications and rewrites required by funding agencies on behalf of funded grants.
    • Maintain records of grant due dates, grants submitted, active projects, funding needed and potential funding sources to meet performance metrics.
    • Review and approve/decline all grant expenditures as necessary to ensure services and expenditures are provided following the grant agreement and federal and state law as well as participate in grant audits.
    • Draft plans, reports, and budgets for the office following the goals and objectives of the college.
    Project and Process Management (30%)

    • Develop a grant strategy in alignment with institutional priorities and emerging funding needs identified by leadership, faculty, and staff.
    • Design and oversee a grants project schedule that includes all grant awards, grant reporting dates, and deadlines.
    • Maintain accurate and comprehensive reporting and tracking system for all grants awarded to the college.
    • Develop, implement, and manage internal project processes to ensure compliance with relevant College and grant-related rules and regulations. (i.e., eligibility, purchasing, equipment inventory, closing documents).
    • Create an individual business plan with goals, metrics and an office growth plan.
    • Facilitate recurring touchpoints with stakeholders implementing grants to monitor progress, troubleshoot issues, coordinate reporting requirements, and plan next steps.
    • Collaborate with Institutional Research and grant implementers to coordinate data collection, analysis, and reporting needs for awarded grants.
    • Initiate correspondence through e-mails, phone, and meetings with grant personnel regarding compliance with financial, regulatory, and funding agency requirements, etc.
    • Monitor post-award grant reporting requirements and deadlines to coordinate timely and accurate submissions with college stakeholders.
    Customer Service/Relationship Building (10%)

    • Build critical relationships with college leadership, faculty, staff, and funding agencies staff.
    • Explain often complex federal/state guidelines and policies to stakeholders implementing grants so that they fully understand grant requirements, responsibilities, and processes.
    • Provide technical assistance or arrange assistance for grant recipients in areas including interpreting regulations, rules, and policies; development of proposals, operating plans, and procedures; program design and assessment; program limitations and requirements; development of corrective actions for compliance; post award reporting requirements; and resolution of negative findings or poor performance reports.
    • Help identify, coordinate, and provide professional development opportunities to build college stakeholders' capacities in grant writing, grant management, and student success.
    Other (5%)

    • Participate in continuous improvement and professional development to grow and strengthen leadership skills.
    • Perform any other duties assigned that support the mission and strategic initiatives of Baton Rouge Community College.
    Benefits for unclassified employees are determined by the individual hiring authority.
    Agency
    State of Louisiana
    Address
    For agency contact information, please refer to
    the supplemental information above.
    Louisiana State Civil Service, Louisiana, 70802
    Phone

    Website

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