HR Coordinator - Buffalo - Tapecon, Inc.

Description

Description

Position Summary

The HR Coordinator provides comprehensive support to the Human Resources Manager, with a primary focus on recruiting, talent pipeline development, and workforce planning. This role assists in sourcing and screening candidates, coordinating interviews, and supporting onboarding while also contributing to other HR functions such as employee engagement, compliance, and recordkeeping. The HR Coordinator ensures smooth HR operations and helps maintain a positive candidate and employee experience.

Essential Functions

Recruiting & Workforce Development

• Coordinate the full-cycle recruitment process, including posting jobs, sourcing candidates, screening resumes, scheduling interviews, conducting initial interviews, and managing the Applicant Tracking System.
• Maintain a diverse pipeline of qualified candidates for current and future openings.
• Ensure job descriptions are accurate and up-to-date.
• Support recruiting efforts, including outreach to colleges, job fairs, and community organizations. Coordinate annual internship and career experience opportunities.
• Assist with workforce development initiatives, including application, training coordination, and tracking/reporting.
• Track and report on recruiting metrics (e.g., speed to fill, candidate sources, new hire retention).

Onboarding & Employee Engagement

• Facilitate the onboarding process for new hires, including preparing offer letters, launching background checks, preparing welcome packets, and coordinating orientation and initial training.
• Ensure all new hire paperwork is completed accurately and in compliance with company policies and legal requirements.
• Serve as a point of contact for new employees during their first 90 days.
• Assist with new hire surveys and manage continuous improvement of recruiting and onboarding processes.
• Assist with employee engagement initiatives, such as surveys and team-building activities.
• Manage the rewards and recognition program.
• Support the administration of annual engagement surveys, suggestion boxes, and exit interviews. Collect and respond to employee feedback as directed by the HR Manager.

General HR Support & Compliance

• Respond to routine HR inquiries.
• Provide administrative support for HR processes including performance management, benefits and leave administration, and timecards.
• Coordinate lunch and learns with topics related to mental, physical, and financial wellness.
• Schedule on site visits with our partners including financial advisors and benefit brokers/specialists.
• Maintain accurate and up-to-date employee records and HRIS data, ensuring compliance with state and federal laws.
• Assist with the administration of HR policies and procedures.
• Support the HR Manager with special projects and initiatives as needed.

Requirements

Education and Experience

• 2+ years of experience in Human Resources/administrative support required.
• Bachelor's degree in Human Resources, Business Administration, or related field preferred.

Recruiting experience strongly preferred.

Experience with applicant tracking systems (ATS) and HRIS strongly preferred.

Knowledge, Skills, and Abilities

• Knowledge of basic HR principles and employment laws.
• Strong communication and interpersonal skills.
• Strong organizational and time management skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work collaboratively in a team environment and adapt to changing priorities.
• Proficiency in Microsoft Office Suite.
• HRIS and ATS knowledge.
• Familiarity with AI tools for administrative/repetitive tasks preferred.

Key Performance Indicators

• Speed to fill open positions.
• New hire retention rate (first 90 days).
• Candidate and new hire satisfaction.

Physical Requirements / Working Conditions:

The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, climb, kneel, and crouch.

The employee is required to regularly operate a computer and other office machinery such as a calculator, copy machine and printer.

The employee may occasionally need to move, lift, or transport objects up to 10 pounds. Occasionally the employee will lift and/or move up to 50 pounds with the use of a lift assist.

The person in this position frequently communicates with other employees/personnel and must be able to exchange accurate information.

TOTAL COMPENSATION:

The base pay range below reflects the potential hourly compensation for this position. Compensation will vary based on factors including experience. Other benefits include weekly transportation benefit, competitive Paid Time Off package, medical insurance, comprehensive ancillary benefit offerings, 401K plan with employer match, and more.

Additional information:

Please note that offer of employment is contingent upon successful completion of background check, pre-employment physical, and drug screen as they align with New York State requirements.