- Maintain organization of office and jobs to ensure compliance with established processes
- Anticipate the needs of CEO and CFO and support their daily routine
- Anticipate and support needs of Marketing, Sales, Design and Operations Departments
- Manage communications with clients and team members efficiently
- Complete routine tasks on time without supervision
- Ensure other team members have what they need to complete their assigned role
- Answer incoming calls and route calls to team,
- Communicating by email with clients, staff and others
- Keep office clean, organized and client ready
- Welcome clients and visitors to the office
- Maintain inventory of office and marketing materials
- Facilitate meetings with teams, clients and regulators
- Manage Bookkeeper and QuickBooks
- Manage budgets for office and jobs (job costing)
- Keep files organized and manage google docs
- Manage supply chain for office and jobs
- Monitor established policies and processes to ensure compliance
- Assist HR with employee records and onboarding new employees
- Assist with marketing events and client meetings
- Bachelor's degree preferred
- 3 years of Office Administration experience supporting high-level executive function (executive-level assisting, bookkeeping, etc.)
- 3 years Residential Construction Industry Experience design build process experience including job costing preferred.
- QuickBooks experience with understanding of accounting principles
- Able to handle interruptions and still execute assigned or routine tasks
- Demonstrates a willingness to learn and teach
- Salary Range $75,000-$85,000
- Profit Sharing quarterly bonus
- 401K
- Health Insurance - cafeteria plan
- Paid Vac/Sick
- 12 Paid Holidays
- Cell Phone and Fuel Stipend
- Highly Organized Multitasker – keep things organized and efficient
- Balanced – eager to work hard and enjoy life, health conscious
- Responsible – be accountable for yourself
- Motivated – continuous improvement for yourself and team
- Capable - able to execute and complete tasks on time
- Independent – can work without supervision
- Positive - solution focused
- Honest – straightforward communicator
- Adaptable – can adjust quickly to changing circumstances
- Please submit your cover letter and resume to apply for this position.
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Office Manager - Walnut Creek, United States - Zephyr Connects
Description
Job Description
Job Description
Are you someone who thrives on the satisfaction of a job well done? Do you take pride in your ability to navigate challenges and ensure everything runs seamlessly? Do you possess a keen eye for detail, often noticing what others may overlook?
As you embark on each day, you approach it with a well-thought-out plan, yet remain flexible and adaptable to any unexpected twists that may arise. You firmly believe that there are no excuses, only opportunities for innovative solutions, and you excel at adjusting on the fly.
By day's end, you find fulfillment in not only accomplishing everything on your to-do list but also surpassing expectations by tackling additional tasks. Moreover, you derive joy from empowering your teammates to reach their full potential.
Picture this role as the heartbeat of our office, where every day is a new adventure. Whether it's tackling big projects or taking care of the little things, there's never a dull moment here. Join us and be part of the excitement
About Us:
Gordon Reese Design Build has a reputation for excellence that speaks to the commitment of its owners and team of exceptional designers and trade partners. We guide our clients carefully through our highly effective design and remodel process to ensure their home project is completed on time, within budget and exceeds their expectations. Led by a husband-and-wife team, we are a forward-thinking company that is open to new ideas that will aid in refining our processes and procedures. We believe that continuous improvement is the driver of the success of our employees and business. Through respect and fairness, we foster an atmosphere of honesty, diversity and discipline. Our focus on balance and a healthy lifestyle enables our team to thrive in their personal life and enjoy their work. We care deeply about each other, we have fun and work together to get the job done. We are also a dog friendly company and enjoy having our 2 dogs in the office with us
Please visit our website to see if Gordon Reese Design Build is your next work family:
Summary of Responsibilities:
As the Office Manager of Gordon Reese Design Build you will keep us organized, enabling the executives to continuously improve the company. You will anticipate the needs of all teams in the company to keep things running smoothly. You are empowered and expected to take the initiative to facilitate their success. As a key member of the company, you keep all the teams working efficiently together. You also represent the excellence of the team to the community. If you have a desire to contribute to our growth in a meaningful way, explore the essential job functions below.
Essential Functions
Routine Office Functions
Education, Experience, and Skills Required
Compensation
Personal characteristics needed to be successful in this role
How to Apply
We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step, you will get instructions from Kristian within 3 days of your submission. Everyone will be contacted.
Gordon Reese Design Build provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Gordon Reese Design Build complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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