HR Coordinator - Traverse City, United States - BEL USA LLC

Description

Bel, makers of iconic brands including Babybel, The Laughing Cow, Boursin, and GoGo Squeez is a growing global company that values your contributions, strives to create a sense of belonging for everyone and offers career growth and development opportunities, as well as competitive total compensation and meaningful well-being benefits from day one. For All, For Good, our company signature, reflects Bel's commitment to sustainability and healthier and responsible food for all. The company has headquarters in Chicago (Bel Brands USA) and New York City (GoGo Squeez) and operates 5 manufacturing plants in Little Chute, WI; Leitchfield, KY; Brookings, SD; Traverse City, MI; and Nampa, ID.

JOB SUMMARY:

The HR Coordinator plays a vital role in supporting the smooth and efficient operation of the Human Resources department and is responsible for applying HR knowledge to implement best practices to support effective business operations, regulatory compliance, and people-centric employee relations within a strong, growing company. The HR Coordinator will have specific responsibilities to lead processes related to maintaining HRIS, hourly recruiting and onboarding, ensuring effective training, employee and policy record management, and administration of other key HR processes, including hourly performance evaluations and recognition programs.

JOB RESPONSIBILITIES:

• Responsible for HR Administration and HR information management
  • Accurately maintains the various Human Resource Information Systems (HRIS) to ensure employee data is updated timely and accurately.
  • Maintain accurate employee records and ensure all necessary documents are filed appropriately.
  • Support HR initiatives and policies by developing and maintaining HR-related documents, such as job descriptions, organizational charts, and employee policies and/or handbooks.
  • Accurately responds to unemployment claims and employment verifications, escalating complex cases as required.
  • Maintains HR dashboards and KPI reports and generates reports and metrics as needed, providing data insights to assist in HR decision-making processes.
• Supports Talent Acquisition, Onboarding and Development for factory hourly positions
  • Support full cycle recruiting for hourly positions, including job postings, application screening, interview scheduling, extending job offers and facilitating background checks.
  • Maintain accurate recruiting and hiring records.
  • Responsible for planning and coordinating onboarding process for new hourly hires, including scheduling presenters, preparing new hire materials, locker assignments, uniforms, and safety shoes, etc. Also, continuously seek to improve and enhance on-boarding experience.
  • Track and monitor the training progress for hourly employees and ensure training program integrity is maintained. Routinely connect with new hires to monitor employee experience.
  • Collaborate with factory departments to ensure job qualification checklists are current and completed timely and accurately.
  • Support administration of hourly employee evaluations, including and annual evaluations to ensure they are completed timely and accurately.
  • Function as the site expert for Alchemy, including developing and implementing Alchemy training courses as needed.
  • Maintain accurate onboarding and training records.
• Acts as main point of contact and resource for general administration of Benefits, Workers Compensation and Payroll
  • Main point of contact for benefit related questions, changes, and enrollment. Assists in annual open enrollment period, including leading information sessions with employees, distributing materials, communicating benefits changes.
  • Supports case management for time away from work programs (i.e. Attendance, FML, ADA, STD and LTD), including call-in and occurrence tracking, consistent administration of Attendance Policy (i.e. creating/distributing disciplinary letters), managing leaves correspondence with employees and communications with manager, as well as monitoring leaves through Third-Party Administrator.
  • Supports case management for Workers Compensation claims, including coordination with Third-Party Administrator, Safety, and Factory leadership.
  • Support payroll processing by verifying time and attendance records, ensuring accuracy, and addressing any payroll-related inquiries or discrepancies.
  • Serves as support for corporate payroll and site supervisors, including assistance with employee time and attendance (i.e. verifying timecards, reviewing payroll reports and/or verifying attendance reporting accuracy), vacation, and payroll related questions.
• Supports various Employee Relations programs
  • Serve as support for employee inquiries related to HR policies, procedures, and benefits, providing timely and accurate responses.
  • Support employee engagement initiatives, such as coordinating employee recognition programs, organizing employee events, and administering employee surveys.
• Collaborates to ensure Compliance and Policy Adherence
  • Stays updated on relevant employment laws and regulations, assisting with compliance efforts and ensuring HR practices align with legal requirements.
  • Develop, review, and update HR policies and procedures, ensuring consistent application and adherence.
  • Maintains flow of information and communications in and out of the HR department, including being responsible for regular review and update of bulletin boards and monitors. Maintains accurate records of communications.

KEY PERFORMANCE INDICATORS:

• Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed.
• Turnover, time to fill, training/qualification timelines, orientation feedback, employee relations.

REQUIREMENTS:

EDUCATION AND EXPERIENCE

• Bachelor's degree in human resources or a related field with at least one year of HR administration experience is preferred.
• High school diploma and 4+ years of administrative office experience with HR emphasis is required in the leu of degree program.

SKILLS

• Excellent organizational and time management skills, with a focus on attention to detail.
• Strong communication skills, both written and verbal, along with the ability to maintain confidentiality.
• Proficiency in HRIS (Human Resources Information System) and MS Office Suite.
• Ability to handle multiple priorities and complete tasks efficiently in a fast-paced environment.
• Strong problem-solving skills and ability to work both independently and collaboratively within a team environment.
• Demonstrated ability to learn and navigate HRIS and talent management systems. Examples include ADP, Alchemy, applicant tracking systems and online learning platforms.
• Ability to be resourceful, identify creative solutions to complex challenges and demonstrate sound problem solving.
• Ability to read, write and speak Spanish is preferred in some US factory locations.

VALUES

• Model and champion core values of Dare, Care and Commit and Winning Behaviors of Do What is Right...Not What is Easy, Think Bold, Act Fast, Simplify and Focus, Inspire and Grow Self and Others, Act with People and Planet Front of Mind, Play to Win as a Team, and Make Customers Smile.
• Represent the HR Department, and company positively in all interactions.
• Contribute to a respectful and engaged workplace where employees feel valued, appreciated, and empowered.
• Actively seek to ensure Company is regarded as a great place to work.
• Follows all safety rules and procedures by working safely and ensuring safety of others.
• Follows all environmental protocols as applicable to the job.
• Follows all Good Manufacturing Practices as stated within the policy.
• Follow all food safety procedures.

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Work is performed largely in an office with routine exposure to a plant environment which requires the use of appropriate personal protective equipment.
• Hours of work will generally be during regular business hours equaling 40 hours per week.
• Provides support to employees within a 24-hour operation and is therefore expected to coordinate work schedule to have regular interaction and accessibility to all shifts.
• Some variation in work hours is expected due to special projects, deadlines, and other matters.
• Must have the ability to occasionally lift 10-20-pound boxes.

TRAVEL REQUIREMENTS

• Occasional travel to other company locations may be required on a limited basis.

ACKNOWLEDGEMENT

This job description describes the general nature and level of work performed by an employee assigned to this position. It does not state or imply these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call

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