Finance and Operations Associate - San Diego, United States - TalentZok Company

Description

Job Description Job Description Finance and Operations Associate

• TalentZokOVERVIEWAre you looking for a new career opportunity with an exciting company? Then we've got the right team for you In this role, you're responsible for the duties listed below.

Immediate opening for a Finance and Operations Associate in San Diego, CA who possesses:
Bachelor's of Business Administration2-3 years of experience in Operations or Supply Chain.

Exposure to AP/AR, experience with QuickbooksEmail resumes to or call FULL DESCRIPTION :

The selected candidate will be responsible for:Communicate daily outgoing shipment information to customers and assist customers in troubleshooting customs clearance delays for outgoing international shipmentsMonitor incoming international customer shipments through customs clearance and troubleshoot any delays that occurAssist the Director of Operations in keeping the company Enterprise Resource Planning (ERP) software up to date by entering and updating, on a daily basis, client purchase orders, scheduling information, and inventory statusServe as redundancy for the Logistics & Administrative Specialist (who primarily handles client shipments) when he or she is out of the office by being fully trained in and capable of executing international shipments using FedEx, UPS, and DHL, preparing customs paperwork, and carefully packaging shipmentsAttend senior personnel meetings as needed to document discussions, capturing lessons learned and identifying action items and entering them into task lists and project management softwareReview all bills and invoices for accuracy and make sure that the relevant charges are classified in the appropriate expense categoriesGather electronic timesheets from all employees on a timely basis and check for their accuracy and completenessExecute electronic transfer from the company time keeping software to QuickBooks before the monthly accounting review with the company's outside accountantRegularly collect and organize credit card receipts from all employees and review all receipts to ensure that the charges are classified in the appropriate expense categoriesEnter and reconcile accounting receipts for all employee credit cards before the monthly review with the company's outside accountantRegularly, and in an organized and timely fashion, file all Company financial records, including credit card receipts, time sheets, expense reports, paid invoices, etc.

Promptly follow up with vendors or employees for missing receipts or other needed paperworkProvide support in preparation for monthly and annual closings with the company's outside accountantProcess and review domestic and international travel and expense reports on a timely basis, ensuring compliance with company policiesPromptly process and issue purchase orders using the Company's ERP system for various items needed to support the processing floor, manufacturing operations, and general facility needsPurchase items, including technical equipment or components, as needed, interacting with vendors and following up as necessaryGather information, obtain quotes, and recommend a chosen vendor for the purchase of major items, the shipment of certain pieces of machinery, or performance of certain office work:
e.g. office upgrades or repair work, carpet cleaning services, or purchasing a new piece of office equipmentSupport the company's manufacturing department with inventory planning and supply chain management effortsUpdate tracking spreadsheets in Excel quarterly after inventory hard counts have been performed to provide to management for analysisPeriodically review Company's printed marketing materials (e.g. website, brochures, business cards, holiday cards) and make suggestions for improvements of existing materials or introduction of new materials and make sure there are sufficient supplies on hand at all timesHelp update and maintain the Company website, e.g. adding new Team members, updating News section, posting new job openings, etc.

Maintain inventory of apparel items stocked for employees and vendors and order new and existing products as neededHelp select gifts for Company clients and manage the Company's brand as reflected in the look and feel of our products, product packaging, user guidelines and instructions, spec.

sheets, etc.

Help update the Company's Employee Handbook, which contains information regarding the company's policies and various benefits (medical insurance, dental insurance, 401(k) Plan, 125 Flexible Spending Account, etc.)Support recruiting by screening candidate resumes, organizing interviews and associated travel, revising job descriptions, placing postings, and registering for career fairsRegularly organize company events to help build team spirit and maintain good morale including a monthly event such as a barbecue or a team lunch/dinner event or go-karting event, Christmas dinner, employee work anniversary celebration, etc.

Salary Range:
$67k-$80k/yrFor immediate and confidential consideration, please email your resume to or call More information can be found at www.talentzok.comCompany Description TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2022, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, TalentZok is expanding to new markets and hiring additional staff in existing offices. Company Description TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2022, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, TalentZok is expanding to new markets and hiring additional staff in existing offices.#J-18808-Ljbffr