Program Coordinator, Educational Meetings - Alexandria - American Society of Clinical Oncology

    American Society of Clinical Oncology
    American Society of Clinical Oncology Alexandria

    5 hours ago

    Description

    Are you interested in making a world of difference in cancer care?

    Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

    Who we are:
    ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

    ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it's like to work at ASCO, click here.

    Who we are looking for:

    ASCO is in search of a high-performing and enthusiastic Program Coordinator to join the Education department contributing to our mission of conquering cancer. The successful hire will be responsible for project and program coordination in the end-to-end development and delivery of the ASCO Gastrointestinal Cancers Symposium and ASCO Breakthrough Meeting.
    If you are looking for an exciting opportunity to utilize your planning, communication, and logistical skills while collaborating within a team environment to support medical professional programs, then we want to hear from you
    This position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 2 days per week.

    Responsibilities

    • Collaborate with meeting manager in the development of assigned meetings, including the coordination of committee meetings and materials, and the scheduling of and preparation for committee planning conference calls.
    • Prepare materials for and lead planning conference calls with meeting committee and faculty members to align with ASCO's practices around evidence-based education and learning science principles, as well as meeting logistics.
    • Lead the process for both faculty invitation and abstract notification process, including accurately preparing and distributing committee and faculty correspondence and leading the faculty replacement process for both education and science programs.
    • Serve as customer service lead for assigned meetings by providing high-level support by phone and managing email accounts. Support customer service efforts for other ASCO meetings as needed.
    • Anticipate, coordinate, and execute timely and informative correspondence and material preparation required to ensure that programs adhere to expected quality, defined timelines, and program content.
    • Provide support for databases, websites, meeting applications, and online tools.
    • Serve as the coordinating lead for the testing and deployment of time-sensitive Confex applications such as the Speaker Center tool and the abstract submitter and grader tools.
    • Coordinate the development of onsite materials. Provide onsite staff support at assigned meetings and other meetings as requested.
    • Ability to travel domestically and internationally to support ASCO meetings; and occasional flexibility for scheduled calls across time zones with our international stakeholders.

    Required Education and Experience

    • Bachelor's degree or equivalent training or equivalent years of experience
    • 2-3 years of related administrative support experience, preferably in a nonprofit environment
    • Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook)

    Preferred Education and Experience

    • Prior experience with oncology or other scientific or medical meetings and event marketing

    Competencies

    • Openness to embracing and learning new technology tools and systems
    • Effective communication skills, including written communication, with ability to clearly convey and receive information
    • Strong customer service, interpersonal skills and enthusiasm in a professional setting
    • Self-managed with proven skills to use initiative and exercise good judgement
    • Strong time management, organizational skills, and attention to detail with the ability to prioritize work to deliver results
    • Professional demeanor and presence including the ability to handle confidential information.
    • Ability to work well independently as well as collaboratively in a team setting
    • Program and project coordination skills

    ADA/Physical Requirements

    Extended periods seated or standing at a desk.

    High use of computer and other office technology equipment.

    Travel

    11-20 days/nights year, domestic travel and international

    Generous Benefits Package:

    • Hybrid Work Environment
    • Open Leave Policy
    • Paid Family Leave
    • 13 Paid Holidays per Calendar Year
    • Staff Appreciation Days
    • 401(k): 7.5% Employer Contribution
    • Medical/Dental/Vision
    • Employee Assistance Program
    • Fertility and Family Forming
    • Healthcare Concierge
    • Flexible Spending Account(s)
    • Healthcare Savings Account
    • Disability and Life Insurance

    Applications are accepted and reviewed on a rolling basis. The job posting will remain active throughout the candidate application evaluation process.

    The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.

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