- A seniority system that rewards employees based on length of employment and relevant experience with prior agencies.
- A merit system that rewards or penalizes employees for exceptional or below standard job performance.
- Education, training, or experience to the extent that they are reasonably related to or impact the efficiency of the work in question.
- Medical
- Dental
- Vision
- Retirement
- Paid Sick and Vacation Leave
- Life insurance
- Long term disability
Event Coordinator - San Diego, United States - Mesa County Health Department
Description
JOB SUMMARY
Serves as the primary contact for all events and activities held at the Fairgrounds or the Clifton Community Center or the Debeque Community Center and handles all event-related correspondence. Administers day-to-day facility use inquiries, bookings and site inspections. Maintains event files and facility records. Assists in marketing. Assists Manager with budget preparation and other County financial procedures.
This position will require weekend work and alternate work schedules.
Essential Duties
ESSENTIAL JOB FUNCTIONS
(The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. Mesa County reserves the right to modify or change the duties or essential functions of this job at any time. All responsibilities may not be performed by all incumbents.)
Serves as coordinator for activities held at the Fairgrounds, or the Clifton Community Center or the Debeque Community Center. Coordinates booking, and maintains calendar for inquiries and scheduling with promoters, residents, County departments, and organizational leaders regarding facility rental rates, availability, special needs, and County requirements.
Prepares event-related documents and correspondence. Produces and processes facility rental applications, contracts, invoices, evaluations, and post-event reports. Coordinates all internal and external event calendars and assists with other marketing-related activities. Produces calendars and event orders for staff execution of events. Creates written documentation (note taking) while meeting with customers both internal and external.
Conducts regular communication with maintenance staff to review all event-related work orders (e.g. room set-ups and farmers markets etc.) Helps with room set-ups and event set ups.
Participates in and/or leads all pre-event meetings for major events, and executes on site activities for most major events (including evenings and weekends) held at the facility, including the Mesa County Fair, Grand Stand events, leased events at the Fairgrounds and the Clifton Farmers Market. Assists the Manager with many aspects of the Mesa County Fair and/or the Clifton Farmers Market including procurement of entertainment, Vendors, third party services such as trash, tent rental, security etc. Position also monitors events in progress. Acts as liaison between third party contractors which includes promoters, security services, emergency services, vendors etc. Coordinates the procurement of outside services used with all major events.
Assists with the preparation of revenue deposits, petty cash reconciliation, and produces financial reports. Assists Manager with annual operating budget preparation and end of year reporting. Coordinates processing of invoices and departmental bills through an integrated financial system.
Prepares weekly and monthly reports on Fairgrounds or the Clifton Community Center or the Debeque Community Center activities and account status.
Oral and written communications must be clear and effective.
Receive incoming phone calls from prospective renters.
Performs other related duties as assigned.
Minimum Requirements
MINIMUM QUALIFICATIONS REQUIRED
Education and Experience
Associate's degree in business, marketing, or related field and four(4) years of related work experience
Any combination of education, training and experience which provides the knowledge, skills and abilities required for the job.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
This position requires standing, stooping, sitting, bending, twisting, and lifting up to 20 pounds.
Work is generally confined to a standard office environment.
Often required to work long days (and weekends) at major events during prime event season.
The employee is frequently exposed to dirt, smoke, fumes, extreme heat and cold for long duration, outside atmospheric conditions, traffic noise, and dust for sustained periods of time.
While performing the essential functions of this job you may experience, shaking objects or surfaces, noxious odors, gases, and poor ventilation that affect the respiratory system eyes, or the skin.
Supplemental Information
In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position: